Company Description
Every institution values excellence. What matters most is why.
Griffith was created to be a different type of university. As an Administration Officer, you’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them.
Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.
Job Description
The Griffith School of Engineering and Built Environment (EBE) offers a broad range of engineering programs and has an active research culture which has helped foster strong links with high schools and community groups plus key industries on a local, national and global level.
As an Administration Officer, you’ll take on complex local and global challenges, using your skills and experience to drive meaningful changes. Here’s how you’ll make it matter:
- Provide general administrative support including diary, space and travel management, record management, managing the flow of information, maintaining and reviewing administrative processes and making suggestions for improvement.
- Perform routine research and project work, including data collection and entry and the preparation and formatting of correspondence, presentations, reports and project applications.
- Design and maintain databases and online systems, undertake procurement and financial transactions using the University’s finance systems (eg payment and invoice requests) and participate on user testing/implementation working parties for new/upgraded University systems as required.
- Support working parties and ad hoc committees including the preparation of agendas and minutes and ensure follow up of actions.
- Provide standard policy and procedural advice; contribute to the development of policies and procedures.
About you
What matters most is your drive to create a brighter future that benefits all. Through our core principles of excellence, ethics and engagement, you’ll thrive on seeing the direct and lasting impact you’ll have on every community and every future.
This position serves as the first point of contact for both internal and external stakeholders. As such, professionalism, strong organisational skills, and a positive attitude are essential for maintaining and building effective relationships. Additionally, the role is part of a broader school team, requiring the ability to support cross-campus functions and contribute to team cohesion through open, clear and effective communication.
You will also have:
- An associate diploma qualification and at least two years relevant work experience, or an equivalent combination of relevant skills, knowledge and experience.
- Demonstrated experience providing high-level administrative support, including managing calendars, travel arrangements, records, procurement, recruitment, project management and the flow of information. With the ability to review, maintain, and improve administrative processes.
- Strong organisational, coordination skills in preparing and formatting professional correspondence, reports, meeting agendas, minutes, and presentations. With the ability to contribute to policy implementation, documentation and produce clear advice and recommendations.
- Proficiency in using enterprise systems such as finance, HR, and records management platforms (e.g. recruitment systems, processing invoices, procurement).
- Proven ability to liaise effectively with internal teams and external partners. With experience supporting committees and working groups, coordinating events, and supervising or training administrative staff in systems and procedures.
- Strong communication skills, with the ability to convey information effectively and a growth mindset demonstrated through a willingness to develop new skills and expand knowledge.
What we can offer
This is a continuing, full-time position primarily based at Griffith University Brisbane South (Nathan). As Griffith is a multi-site University you may be required to work across other locations.
Griffith University’s sites are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.
Salary Range
The full time equivalent base salary will be HEW Level 5 range $79,705 - $89,416 per annum + 17% superannuation. The total FTE package will be in the range $93,255 - $104,617 per annum.
Additional Information
Why join Griffith?
As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:
- Mix of on campus and work from home options available and a supportive work environment
- Salary packaging options and corporate health discounts
- Generous leave entitlements including paid parental leave and leave loading
- Support with future learning opportunities through our educational staff assistance scheme
- Health Safety and Wellbeing initiatives – on campus Gym facilities
Griffith's strategic goals are to also increase the proportion of women in senior academic and administrative roles and in Science, Technology, Engineering, Mathematics and Medicine (STEMM).
How to apply
At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.
Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy.
Please submit your application online and ensure it includes the following:
- A covering letter outlining your suitability for the role (please refer to the About you section above and the position description)
- Current curriculum vitae/resume including full contact details
Applicants must have unrestricted working rights. Sponsorship is not available for this position.
For further information specifically about this role, please contact Mrs Margaret Schiller, School Manager at m.schiller@griffith.edu.au.
For application and recruitment advice, please contact Ms Corinna Gartrell, Talent Acquisition Partner at c.gartrell@griffith.edu.au.
For application support, please contact People Services on +61 7 373 54011 and quote reference number REF7698X.
Closing date: Sunday 29 June 2025 at 11:59pm AEST. All applications must be submitted online.
Please allow at least 1 – 2 weeks from the closing date to expect an application update