Administrative Officer

Job no: 572887
Work type: Part-time
Location: Ararat, Warrnambool
Categories: Administration

• Based at Ararat/Warrnambool Sites, 2 positions available
• Part time 0.6 FTE and fixed term until June 2026 (with potential for renewal)
• HEW 5 $80,199 - $89,950 + 17% Superannuation (pro rata, part time)

As an Administrative Officer in Faculty Services - Medicine, you’ll be responsible for providing operational support to the academic teaching programs within the School of Medicine, with a focus on the Doctor of Medicine (MD) program in our regional locations. You will work collaboratively with a multidisciplinary team to ensure successful delivery of teaching, assessment and other simulated activities.

If you enjoy variety in your day, thrive on keeping things running smoothly, and are confident juggling multiple priorities - this role is made for you.

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

Who are we?

Deakin is a cutting-edge public university in Victoria, revolutionising education with 61,000 students across seven campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, Deakin University Lancaster University Indonesia (DLI), GIFT City, India and our dynamic online Campus. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

As an Administrative Officer, you will:

• Contribute to effective site operations for MD program delivery in regional locations (e.g., Warrnambool/Ararat), supporting local staff and students during both routine teaching periods and high-stakes activities such as assessments or specialist teaching days (e.g., Super Skills, Ward Rounds).
• Work collaboratively as part of a multidisciplinary team, demonstrating strong communication skills, initiative, and professionalism in all interactions with colleagues, students, academic staff, and external stakeholders.
• Undertake a range of administrative and operational tasks including formatting and printing documentation, assisting with room bookings, maintaining accurate records, and supporting site-specific administrative needs for students and staff.
• Support the planning and supervision of assessments, including clinical and written exams. This involves coordinating logistics, assisting with the recruitment of simulated and volunteer patients, setting up venues, and ensuring the smooth running of assessments on the day.
• Provide logistical and operational support for School of Medicine governance activities, including preparation for meeting agendas, and secretarial support for site-based or program-level committees where required.

To be successful, you’ll have:

• Completion of a Degree without subsequent relevant work experience; or
• Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
• An equivalent combination of relevant experience and/or education/training.

Here's how to apply:

Please submit your updated resume along with a brief cover letter outlining your relevant skills and experience by clicking the 'Apply' button.

For a confidential discussion regarding this role, please contact Nicole East (Administrative Coordinator, Curriculum and Assessment) via email at nicole.east@deakin.edu.au

Applications for this position close on Wednesday, July 9th 11:55pm.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.