Job description
Agency Department of Corporate and Digital Development Work unit Information Management Services
Job title Archives Supervisor Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $75,091 - $85,611 Location Darwin
Position number 24592 RTF 326589 Closing 04/08/2025
Contact officer Regina Lyne, Manager on 08 8924 4188 or regina.lyne2@nt.gov.au
About the agency https://dcdd.nt.gov.au
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=326589
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the
OCPE website.
Primary objective
This position is primarily responsible for the day-to-day operations of the off-site archives facility including supervision of staff, overseeing
archives projects and coordinating records into secondary and/or permanent storage at NT Archives. This position also provides advice to
internal and external stakeholders regarding archival policies and procedures and Records Disposal Schedules.
Context statement
Information Management Services provides best practice advice and records management services to NTG client agencies. Structured
into several work streams, a wide range of services are delivered, including records management, help desk services, records appraisal,
sentencing and disposal, training development and delivery and Freedom of Information.
Key duties and responsibilities
1. Develop, implement, maintain and promote records disposal and retention standards and procedures in the archive facility.
2. Supervise, train and develop employees in the Archives area, responsible for handling and maintaining semi-active and inactive records
and monitor performance to ensure a high-quality service is provided to clients.
3. Provide strategic advice to business units to ensure appropriate, accountable, consistent and cost-effective identification, maintenance
and disposal of records.
4. Develop appropriate procedures for the maintenance, security and protection of records, particularly those of permanent value,
including all formats e.g. paper-based, electronic etc.
5. Train personnel in the correct handling, appraisal and sentencing of records in accordance with approved procedures and authorised
schedules.
Selection criteria
Essential
1. Proven experience and knowledge in all aspects of records management and archival principles and procedures as they relate to an
environment dealing with diverse, complex and confidential records.
2. Experience in the training and development of staff in the correct handling, management, appraisal and sentencing of records.
3. High level interpersonal and communication skills both oral and written with the ability to provide strategic advice to business units
regarding records management practices.
4. Good communication, organisational, planning and negotiation skills focussed on positive outcomes and continuous improvement.
5. Demonstrated work ethic and attitude which emulates DCDD values of commitment to service, innovation, ethical practice,
accountability, impartiality, diversity and respect.
Desirable
1. Experience in the use of an electronic records management system such as Content Manager, TRM.
Further information
The recommended applicant will be required to undergo a criminal history check prior to selection being confirmed. A criminal history will
not exclude an applicant from this position unless it is a relevant criminal history. When choosing to apply for this position, the applicant
should consider the full requirements of the position in aligning their work experience and capabilities to this role. Please refer to the
Capability Leadership Framework and visit our website at https://dcdd.nt.gov.au/.