Business Manager - Ongoing

Overview

Work type: Full time

Salary: Salary not specified

Grade: Ed Support Level 1-Range 4

Occupation: Executive Management

Location: Northern Metropolitan

Reference: 1480085

Selection Criteria

SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4 High level organizational skills, including the capacity to prioritise work flows.

SC5 High level written and verbal communication skills.

SC6 A demonstrated ability to contribute to strategic decision-making within the school by providing advice, information and recommendations to the Principal Team, School Leadership and School Council.

Role

[Attendance requirement for this position]

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

• Manage the design and production of school publications and documents

Finance

• Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Prepare funding submissions for the leadership team and school council.
• Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income.
• Manage fund raising activities.

General Administration

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

• Research, plan and prepare development programs for support staff.
• Manage recruitment procedures.
• Provide authoritative advice to the leadership team on support structures and work practices.
• Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
• Manage procedures relating to employee relations issues.
• Assist in the development of human resource planning.

Manage School Resources

• Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.

Support School Council

• Draft reports and make recommendations on operational issues.
• Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
• Develop techniques and procedures that will affect work practices beyond the work place.
• Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Location Profile

Wollert Primary School opened in 2022, one of many new schools to open in Victoria in the last few years. Wollert Primary School is located at 131 De Rossi Boulevard, Wollert 3750, in the middle of a fast developing growth corridor which is steadily building the school enrolment.

Wollert Primary School is an inclusive school, committed to developing exemplary practice in Inclusive Education that will not only benefit our own students, but our network and education system as a whole. Our commitment to fostering exemplary inclusive practices will provide opportunities for staff, students and families to develop a deep understanding of the language, conduct and mindset needed to ensure inclusion is seen, heard and felt in our school. Wollert Primary School prides itself on building a culture that allows full access and participation for all. We provide excellent learning opportunities for all students through quality evidence-based teaching approaches, outstanding teaching and learning practices, the Victorian Curriculum, EAL and ABLEs resources.

Wollert Primary School opened in their founding year with 220 students, Foundation to Year 6. We are designed for a long-term enrolment of 617, with a mainstream enrolment of 550 from year levels F - 6. Our 2025 enrolment is currently 593 students and growing.

Wollert Primary School sits beside the Kirrip Community Centre, which includes a three and four-year-old kindergarten. Wollert Primary School abuts rapidly growing residential areas in the suburb of Wollert. Community is important at Wollert Primary School, with staff working in partnership with the community to provide authentic learning opportunities and the best academic and personal outcomes for all students.

WPS School Motto, Vision, Mission and Values

MOTTO

Aspirations without Limitations

VISION

We Make Learning Happen For All

MISSION our compelling purpose

To be a school that provides an inclusive, inspiring and joyous learning environment where students are empowered to seize opportunities that allow them to achieve lifelong aspirations.

VALUES our collective actions

Be Kind Be Curious Be Brilliant Be Joy