Overview
Work Type: Ongoing - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Southern suburbs
Reference: 1489227
Selection Criteria
KSC1 Demonstrated knowledge and experience including well-developed skills in the role of a Daily Organiser.
KSC2 Highly developed communication and interpersonal skills with a proven ability to work collaboratively with key stakeholders.
KSC3 Demonstrated ability to work both independently and in a team.
KSC4 Demonstrated high level IT skills.
KSC5 High level organisational skills including the capacity to priortise workflow.
KSC6 Demonstrated capacity to collaborate effectively with a range of stakeholders.
Role
Part time position - 5 days per week 7.00am - 11.00am.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
Key Responsibilities of the Daily Organiser role include but are not limited to the following:
- Schedule coverage for all classes and duties of teachers who are absent from the College with either, under allotted staff members, extras, or CRTs.
- Liaise with the staff in charge of excursions regarding staff ratio requirements.
- Regular monitoring of College excursions, Staff Professional Development activities, Staff Leave and other activities where staff rescheduling may arise ¿ via Compass and as advised.
- Updating of EDVAL staff on EDVAL daily.
- Timely communication of all changes to schedules, rooms and staffing via Compass, Daily Bulletin and other means of communication.
- Regular consultation with Timetabler about the scheduling of all exams across the college ensuring suitable staff and venues are selected and students are allocated to exams and all other classes throughout the year as normal.
- Maintain up to date Contact register for CRTs, including VIT status.
- Liaise with CRT booking agencies.
- Maintain up to date CRT information booklets.
- Maintain a Sign in/out register for CRT devices and equipment. Ensure equipment levels are monitored or ordered as required.
- Produce purchase orders and approve invoices for CRT payments to Agencies.
- Regular communication with CRTs confirming hours as required.
- Initiate new CRTs with an induction to the college.
- Approve Local CRT timesheets as required in consultation with Business Manager.
- Maintain CRT charging spreadsheet for excursion/camp/event cost.
- Maintain a record of staff absences to provide to the HR Manager for entry into eduPay and / or assist with the approval of absence entries in eduPay.
- Administrative support as required by Principal, Assistant Principal and Business Manager, such as support in the Front Office as and when required and other administrative support required by the College.
- Maintain confidentiality at all times.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Conditions of Employment
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Beaumaris Secondary College, nestled in the picturesque bayside suburb of Beaumaris, is a thriving Year 7 - 12 co-educational college surrounded by natural beauty, including a marine sanctuary and nature reserves. The school boasts excellent on-site sporting facilities and has forged a promising partnership with the renowned Melbourne Cricket Club (MCC). At the heart of our success is the deep connection with the community and family partnerships, shaping a welcoming and transformative environment.
Our teaching and learning vision, "We learn purposefully by cultivating curiosity, being reflective and making real-world connections," guides us towards our mission of inspiring students to become critical global citizens. Committed to academic excellence, our diverse and engaging curriculum extends beyond the classroom, promoting inclusivity and responsiveness to the varied needs of learners. We prioritise innovative pedagogy tailored to learning spaces, complemented by a dedicated team of highly capable, collaborative and creative staff.
The learning community at Beaumaris Secondary College is characterised by:
- Research and evidence-based practices, incorporating creative, practical and inquiry-based learning.
- Project-based learning experiences that reflect the dynamic world around them.
- Differentiated, personalised and challenging educational approaches for all students.
- Collaborative initiatives fostering the development of independent learners.
In addition to academic pursuits, we actively support students in making healthy choices, integrating opportunities for a balanced and active lifestyle into both the curriculum and extracurricular activities. We take pride in our unique local environment, nurturing a sense of place in the world as global citizens committed to sustainability and environmental stewardship.
Our ultimate goal is to empower students to understand their personal agency and group capacity, encouraging positive, honest and sustainable contributions to the world with a sense of responsibility, pride and integrity. Beaumaris Secondary College is not just a school; it's a vibrant community that shapes the leaders and responsible citizens of tomorrow.
Applications close Tuesday 2 September 2025 at 11.59pm
Posted
21 August 2025