Company Description
About Us
Minderoo Foundation takes on tough, persistent issues with the potential to drive massive change. We incubate ideas, advocate for systems change and accelerate impact. We push the limits of what is believed possible.
Minderoo Foundation is proudly Australian, independent, forward thinking and seeks effective, scalable solutions. Through bold, collaborative and selfless action, we seek to dismantle the systems that entrench inequality and advocate for a fairer future.
Job Description
About the Opportunity
We have an exciting opportunity for an Executive Assistant to join the Minderoo Family, playing a key role in delivering high-level administration and operational support, and driving organisational effectiveness.
Your day to day will Include:
- Smooth and efficient management of the Executive Director’s office including full oversight of diary, travel and email management, and preparation for meetings and events.
- Preparation of briefing materials for meetings, events, and travel, including the requirement for online research and input to speech preparation.
- Liaise with key stakeholders in coordinating diary arrangements, including maintaining contact with the office of the CEO and active engagement with the EA network across executive offices.
- Coordination of team meetings, functions and events, including minutes and reporting.
- Monthly reconciliation and coding of credit cards on behalf of the Executive Director
- Escalates and contributes to the management of highly confidential, sensitive and urgent matters with discretion in a timely and professional manner.
- Assists the Executive Director with bringing together the Focus areas/Impact Missions, Enablers & Corporate Services that encompasses the One Minderoo mindset
Qualifications
About You
You are a proactive and solutions-driven professional, with a can-do attitude. You have an eye for detail and are adept at Improving efficiencies, setting priorities and resolving operational Issues.
Ideally, you will have:
- Advanced skills with MS Office Suite Including Outlook, SharePoint, Excel, PowerPoint, and MS Teams.
- Previous Executive level EA experience within an agile, complex and fast paced environment.
- High level organisation skills with the ability to remain calm under pressure, adapt as required, and thrive on uncertainty.
- Stakeholder engagement expertise to ensure strong relationships are built Internally with other EAs, leadership and the broader team.
Additional Information
Next Steps
Benefits
- Flexible working options
- Attractive parental leave
- Career development opportunities
Please attach your resume and a cover letter explaining why you interested in this opportunity.
Applications close: Friday 8 August 2025.
Please note we reserve the right to extend closing date and/or close applications early should a suitable candidate be identified.
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Minderoo Foundation embraces Equal Opportunity and promotes diversity. We actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply.