Executive Assistant

Company Description

Founded in the Queensland outback in 1920, Qantas has grown to be Australia’s largest regional, domestic, and international airline. Qantas has a range of subsidiary businesses that support the overall operations of the Group. The Qantas Group’s main business is the transportation of customers and freight using two complementary airline brands - Qantas and Jetstar - operating regional, domestic, and international services.

Job Description

• Take an opportunity to step into a high-impact executive support role
• Be part of a passionate group driving people, culture, brand and marketing impact
• Permanent full-time opportunity based at Qantas Corporate Campus in Mascot, Sydney

At Qantas, we’re busy planning for tomorrow. By looking ahead, we stay innovative, relevant and responsive in an ever-evolving industry.

Our People team partners closely with the business to deliver both our people and business strategies. We’re focused on building a flexible, future-ready workforce, strengthening leadership, creating safe workplaces, and fostering a positive employee experience.

Qantas Marketing plays a key role in shaping our brand and connecting with customers through strategic, data-driven campaigns. The team leads with innovation, creativity and consistent storytelling to uphold our reputation as a leading global airline and an iconic Australian brand.

As Executive Assistant, you’ll provide high-level administrative support to the Executive Manager People Loyalty, Customer & Digital and the Executive Manager Group Brand & Marketing. You’ll be at the heart of two dynamic teams, contributing to meaningful work across people, culture, brand and marketing initiatives.

Key responsibilities include:

• Managing complex calendars with efficiency, including scheduling and coordinating internal and external meetings across time zones
• Proactively preparing high-quality presentations, reports and documentation with accuracy and attention to detail
• Drafting routine correspondence and managing timely, appropriate responses to internal and external enquiries
• Coordinating domestic and international travel, accommodation and itineraries in line with company travel and expense policies
• Expense management and coordination including ensuring timely and accurate action
• Organising functions, meetings and forums including arranging attendance of participants, venue, catering and preparing and distributing the relevant documents
• Handling sensitive information with discretion, always maintaining strict confidentiality.

What you’ll bring to the role:

• Tertiary qualification in Business Administration or a related field is desirable
• 3-5 years’ experience in a similar executive assistant or high-level administrative role, preferably supporting senior leaders
• Demonstrated ability to work with highly confidential information and act with professionalism and discretion
• An ability to think several steps ahead to identify barriers and act to support the efficient and effective operation of the people team
• Experience supporting event management, workshops, or corporate programs is advantageous
• Advanced proficiency in Microsoft Office Suite

Why Qantas?
You’ll join a team where creativity and passion are encouraged. Our people come together to allow us to dream big and deliver successfully.

There are many different opportunities across our team, which means you’ll be able to grow both personally and professionally at Qantas. Your development is a priority for us – so that you can maintain the high standards our customers have come to expect and can continue to develop over time. You’ll be supported from day 1 with on the job training and coaching as well as our formal training opportunities. While you may start in this role, we’ve got a great track record of supporting our people to take their career in so many different directions, the destinations are endless. 

The Qantas employee benefits program offers amazing benefits that extend well beyond travel.

• We love to travel: Enjoy heavily discounted air travel within Australia and across the globe, both for you and your family and friends, as well as exclusive deals on accommodation and holidays.
• We have flexible leave options: Make use of leave and flexible working opportunities including 18 weeks paid parental leave (plus superannuation payments on all paid and unpaid parental leave until your child turns 1) and additional purchased leave options for eligible employees.
• We’ll give you access to thousands of rewards: Through our partnerships we can offer you discounts across shopping, food and wine, insurance, health and wellbeing, leisure and entertainment. You can also take advantage of our salary packaging program including motor vehicles, eligible portable electronic devices and professional memberships.
• We’ll support your wellbeing: Whether it’s learning to better support your own and others’ mental health, our interactive wellbeing app or your very own tailored nutrition plan.

Qantas is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. By coming to work for us, you’ll be part of an organisation that encourages diversity, supports charities and environmental initiatives. We encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. If you have any support or access requirements, we encourage you to advise us at time of application. Your personal information will be kept confidential in compliance with relevant privacy legislation.

If you’re ready for a culture that will challenge and excite you, submit an application today.

Applications close: Thursday, 4 September 2025

Please note: applications will only be considered for candidates who have the right to work in Australia / New Zealand without restriction or sponsorship.