Description of
this vacancy

1 Safety & Environment

Participate in the Trust and Verify engagement rounds and perform the safety observation rounds as per the agreed targets
Adherence to Vopak’s Safety Critical Standards
Have a solid understanding of the Vopak Fundamentals
Lead by example and comply with applicable Vopak policies, standards, procedures and local legislation and regulations;
Ensure training compliance is maintained
Continuously strive to identify and implement environmental & sustainability improvement initiatives
Lead and assist in the incident investigation and action closure process on as assigned basis

2 Scheduling and Execution of Maintenance Tasks

Ensure that maintenance plans are updated based on criticality review and changes
Assist in continuously improve maintenance practices while aligning the overall system with maintenance procedures, audit results / action requirements and Vopak minimum standards
Development of yearly, monthly and weekly plans for maintenance work orders to make sure the alignment with terminal operations
Recording and monitoring the maintenance key performance indicators to steward the maintenance works accordingly
Assist in ensuring that terminal maintenance practices are aligned with Vopak Standards and applicable local guidelines / standards
Action the work orders based on the criticality and urgency set in the ME2 system
Execution of PM/CM activities as per the yearly plan
Coordination and scheduling of Maintenance activities with respect to other operations at the terminal
Coordination with O&M for fault findings and execute corrective maintenance jobs
Ensuring the testing and certification of safety critical equipment like TRVs, hoses, PV vents, PSVs etc. is computed on time within the desired frequency
Lead breakdown for urgent repairs / operational continuation
Review of PM / CM findings to create WOOI or action plan to ensure asset availability
Assist the Department Manager in conducting trend analysis of recurring corrective maintenance jobs

3 Maintenance Auditing

Participate in all internal and external audits including THA, ISO, Client, Vopak etc. on as need basis
Upkeep of maintenance record and data to ensure availability of records to the auditors
Assist in recording, stewarding and closure of assigned findings from different audits

4 Contractor Management

Development and review of maintenance procedures, SWMS and RA submitted by Contractor
Development of scope of work document and specification for procurement as agreed with the Department Manager
Coordination with Contractors and Suppliers to plan and execute corrective and preventive work orders
Ensuring safety and quality control for maintenance / repair works at Site

5 Projects

Planning and execution of assigned projects as directed by the Department Manager
For projects where this role is classified as the internal customer, lead the creation of the scope of work / project request form for the Projects team
Ensure that projects are designed and executed in such a way as to minimise any potential for personal or process safety incidents.
Facilitate in exploring new opportunities and execute ideas relevant to VTA’s 2030 Ambition - Key focus areas: Innovation, Digitization, De-Risking & Asset Management

6 Record Keeping

Ensuring that all the repair / maintenance record has been logged into ME2 system for future reference
Record keeping of contractor timesheets, spares used to enter into ME2 / Oracle system
Continuously up keeping the maintenance data to facilitate availability of relevant information
Record keeping in ME2 system against the relevant work order
Record keeping for KPI control and monitoring
Ensure all equipment and measurement tools have updated certificates and inspection records

7 System Administration

Executor and for corrective and preventive maintenance in the ME2 system
Utilizing ME2 to the optimal level and to ensure the relevant findings / investigation are recorded against the relevant work orders
Completion of assigned tasks in MyDocs and Oracle
Maintain regular systems housekeeping for MyDocs, Oracle, ME2 etc. to ensure maximum system performance
Actively working on safe work instructions / Risk Assessments in My Docs / shared drive to ensure the site practices are aligned with the procedures and guidelines
Raising DOSCEs, MOCs and LOTO as required for the job execution

Maintenance Lead