Office Assistant/Coordinator - Australia
Location: Brisbane
Ready for a fresh, new career? Look no further because one of the world’s most iconic brands can help you get there.
Why Join Us?
At Subway, “better” is baked into our DNA. We are a brand that believes in continued improvement … in our lives, our businesses, and our planet. From the handshake that started our very first sandwich shop to earning our position as the world’s leading restaurant brands, we’ve always embraced change and the path ahead. And today, we're making better living way easier.
Our purpose is about more than the food we serve in our restaurants. It’s centered on fueling healthy businesses and healthier lives. It is one of the most exciting times to join the Subway team and contribute to our transformational journey.
About the Role:
The Office Assistant - Coordinator plays a pivotal role in ensuring the efficient day-to-day operations of Subway's Australian office. This position is responsible for providing administrative support, coordinating schedules, managing office supplies, and assisting with documentation and team activities. The role requires excellent organisational skills, attention to detail, and the ability to communicate effectively with internal teams, vendors, and clients. By maintaining a well-organised and professional office environment, the Office Assistant/Coordinator assists the Office Manager to create the smooth running of the business and supports the overall success of Subway’s regional operations.
Responsibilities include but are not limited to:
- Manage day-to-day office operations, including maintaining a clean, organised, and efficient work environment.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Order and stock office supplies and maintain inventory levels.
- Organise and maintain team calendars, coordinate meetings, and schedule appointments.
- Assist in the planning and coordination of company events, team-building activities, and training sessions.
- Maintain and update office records, databases, and filing systems.
- Assist with preparing reports, presentations, and spreadsheets as required.
- Accounts - Assist with creating invoices for internal use and external use. Assist with the processing of monthly invoices for SSA and FAF. Align with the team to ensure the correct invoices have been received and the correct information has been collected on the invoice. Align with the payments team to ensure payment is made in a timely manner. Assist the team with creating invoices for the incoming monies (fees).
- Assist our training department with the creating of folders, producing handouts and upkeep of the training room to ensure class is run smoothly. Assist our in-field training team with the creation of folders and producing handouts, ensuring these are completed in a timely manner to be shipped to each state/territory.
- Assist with the upkeep of office supplies (Including, but not limited to stationary supplies, kitchen supplies, training supplies). Assist with the maintenance of supplies and ordering stock as required. Ensuring that items arrive in a timely manner and are sorted into the correct areas. Also liaising with the office manager to ensure this is kept within budget requirements
- Assisting the teams with misc. tasks as they come up. Such as ordering different supplies and sending out of some supplies. Assist the team with any additional questions
- Prior experience in office administration, coordination, or a similar role required (experience in the retail or food industry is a plus).
- Communication: Excellent verbal and written communication skills.
- Organisation: Strong multitasking, prioritisation, and time-management abilities.
- Technical Proficiency: Competent in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office tools.
- Team Player: Positive attitude, proactive mindset, and the ability to work collaboratively.
- Attention to Detail: Strong focus on accuracy and thoroughness in all tasks.
- Problem-Solving: Resourceful and capable of handling unexpected challenges efficiently.
- Insurance Plans (Medical/Life)
- Pension
- Competitive Bonus
- Mobility Allowance
- Tuition Reimbursement
- Company Holidays
- Volunteering time
- And Many More…..