Project Officer (Construction Project)

About the role:

Victoria Police is seeking a Project Officer to support the successful delivery of a new police station. This role will work within the Facilities Division of Victoria Police and report to the Project Director.

Facilities Division within Victoria Police, plans, builds, and maintains police stations, buildings, and facilities throughout Victoria. Situated within the Major Projects unit, this role reports directly to the Project Director and is a key member of team. The successful candidate will be required to engage with Executive and operational level stakeholders.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

• Provide project coordination and administrative support to the Project Director, Project Manager and wider delivery team.
• Assist in preparing project documentation, reports, briefings, and ministerial correspondence.
• Coordinate meetings, stakeholder engagement activities and maintain project registers.
• Support contract and procurement processes, including tracking milestones and deliverables.
• Maintain project records, monitor timelines, and assist with budget tracking and reporting.
• Liaise with internal and external stakeholders to ensure timely information flow and task completion.
• Ensure project activities align with departmental policies, procedures, and reporting obligations.
• Conduct regular site inspections and report on progress.
• Raising purchase orders and ensuring timely processing of invoices.
• Contributing to a positive work environment.

About You:

The successful candidate will ideally have the following skills and experience:

• Demonstrated experience in supporting the delivery of major projects.
• Excellent interpersonal, written, and verbal communication skills and ability to read and understand technical drawings and construction plans.
• Demonstrated experience identifying, assessing, and effectively mitigating risks.
• Demonstrated analytical and problem-solving skills.
• Proficient in the use of Oracle Aconex, SharePoint, Bluebeam, Microsoft Office Suite including Microsoft Project.
• Ability to engage with consultants, contractors and stakeholders at all levels.
• Ability to work under pressure, including occasionally under tight timeframes.
• Ability to work autonomously, use your own initiative, and be self-motivated and driven.
• Have a positive can-do attitude.
• A strong commitment to Operational Health and Safety and awareness of working on a construction site.
• A strong commitment to Operational Infrastructure Department's strategy goals - supporting our people and embracing customer centricity, innovation and collaboration in our delivery of services.
• A current driver's licence is required to attend site visits.
• A construction induction card or willingness to obtain one.
• Relevant qualifications and/or professional accreditations in construction and/or project management is desired.

Further Information:

• One (1) x full-time, fixed term position available to 28/02/2028.
• This position is located at Victoria Police Centre, 311 Spencer Street, Docklands, and will require site visits.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
• The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
• We expect our people to foster a safe and inclusive environment where their behaviour and attitude reflects, builds upon and promotes a positive and collaborative workplace that respects the culture and values of Victoria Police.

Your application must include:

• Resume
• Completed application form - the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement.

Applications close midnight, 31 July 2025.

Please Note: All applications will need to be submitted through one of the following platforms: Victorian Government careers website (Careers.vic) or Seek. Applications will not be accepted via other platforms or email.

For further information, please contact: Neil Caldicott on 0473 353 943 or neil.caldicott@police.vic.gov.au.

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process (including an alternate method of submission of the application), please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 6004.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

Victoria Police is committed to creating a workplace that is safe and inclusive of all our people. We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.

In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.

We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work."

If after reading this, you're not sure you tick every single criteria box, but have the passion to get behind our purpose, the determination to face a challenge and a willingness to grow and learn, we think you should click the apply button anyway. We're passionate about building a diverse and inclusive team, and love hearing from people like you.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps