Company Description
Do amazing work
A career with Viva Energy is more than just a job. It’s a chance to join a group of people dedicated to supporting Australia’s evolving energy and convenience needs. We’re a leading retail, industrial and energy business, and we’ve been helping Australians reach their destination for more than 120 years.
Our plans for the future support Australia’s energy transition to sustainable, lower carbon energy solutions. And our recent acquisitions of Coles Express and OTR, we provide Australians with outstanding convenience.
At the heart of our plans is people power. People who want to grow and evolve with us. People with new perspectives, energy and passion to drive Viva Energy and their careers forward.
At Viva Energy, we are the exclusive Shell licensee in Australia, and supply around a quarter of Australia’s fuel through our network of around 1345 service stations and through our commercial partnerships with some of Australia’s biggest companies.
We own and operate a network of pipelines throughout Victoria and NSW and we now have a great opportunity for a Property Liaison Officer to join our Supply Chain business to oversee and facilitate approval processes for third-party works near our company’s pipelines. This critical role ensures compliance with company standards and regulatory requirements while promoting seamless communication between external stakeholders and internal technical teams.
Job Description
Based at our bulk fuel storage facility in Newport, Victoria, as the primary liaison you will act as the main point of contact between external stakeholders (such as property developers and utility companies) and internal teams (including Legal and Operations), ensuring efficient and clear communication.
You will facilitate and guide external parties through Viva‘s approval processes, even when facing evolving project needs or challenges. Other tasks comprise stakeholder liaison for future maintenance works and includes:
- Process Management: Track and manage multiple approval requests, ensuring timely reviews and responses while maintaining detailed and organized records of all approvals and project statuses.
- Collaboration: Work closely with internal teams to support well-informed decision-making, ensuring projects align with company policies, regulations, and safety standards.
- Expectation Management: Effectively manage stakeholder expectations, balancing regulatory requirements with project needs while fostering positive relationships.
- Documentation: Maintain accurate records and approval documentation that are easily accessible for audits and review purposes.
Qualifications
About you
- To be successful you may have a background in property management, town planning or come from a major utility or infrastructure company (telco, gas, electricity distribution, roads, rail etc.,).
- Can demonstrate your ability to manage multiple priorities effectively and maintain detailed records.
- Possess excellent verbal and written communication skills, with the ability to explain Viva requirements professionally and clearly.
- Are experienced working with external stakeholders, including handling complex or challenging interactions.
- Hold a process-oriented mindset and can demonstrate your ability to efficiently run and control work processes to ensure smooth project approvals.
- Able to engage with stakeholders across different locations.
- Hold an understanding of regulatory frameworks, legal requirements, or technical standards (preferred but not essential).
- Hold experience in compliance, approvals, or coordination roles with an exposure to facilities management or construction would be advantageous.
- Able to work with a high degree of autonomy and effectively prioritise your time in a dynamic work environment.
Additional Information
About Viva Energy
Join a team that values diversity. Viva Energy is a great place to be yourself. We believe in our people, trust in their positive intentions, and empower everyone to amplify their voice across the business. We value inclusion because that’s how we get the best outcomes.
Awarded the WGEA Employer of Choice for Gender Equality for the past five years highlights that we are driven by our people and continuing our focus on making Viva Energy reflect the ever-changing face of Australia.
We welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people and encourage and support diversity in our traditional and non-traditional roles.
Please note: This role is being sourced through VIVA Energy Australia, therefore we will not be accepting applications via external recruitment agencies.
Only applications from candidates holding full working rights for employment in Australia will be considered.
Applications close Monday, 30 June 2025