Admin Assistant - English Language Centre

Victorian Government - Melbourne VIC

Melbourne VICPart-timeReference: 1190404

Location Profile

Hume Central Secondary College, located in the City of Hume, serves the Broadmeadows area with a total student enrolment of approximately 1200 students and growing, Hume Central Secondary College is an outcome of the Broadmeadows Schools Regeneration Project.

The strength of Hume Central Secondary College is our strong commitment as a Learning Community to nurture and develop confident learners who have the knowledge, skills and attributes to shape their futures and contribute positively to society. Our vision is achieved through the commitment of all members of the College Learning Community.

The College has three state-of-the- art recently built Campuses, two Year 7-9 Campuses located at Blair Street and Dimboola Road and a Year 10-12 Campus on the south west corner of the Town Park. The Blair Street Campus also includes the Hume Central English Language Centre, a Year 7-10 facility providing for the language learning needs of newly arrived students to Australia.

The academic success of our students is ensured by a new and updated Year 7-12 curriculum combined with dedicated teachers and support staff to teach and nurture students. Our focus is keeping all students engaged and interested in their education so they stay on to successfully complete Year 12. Our excellent results in VCE ensure that over 97% of our students secure a tertiary placement in either University or TAFE. This can only be achieved when our students, parents and teachers work together in partnership.

An important focus of our College is to support our students to learn effectively and to develop positive attitudes and behaviours. We endeavour to provide a learning environment that will nurture personal development and establish a strong connectedness to school. All our staff and College Council members share a high regard for the trust which parents/guardians place in us and the College is sensitive to the need for regular and accurate communication with parents. Working together as a learning community is essential to maximise student outcomes and prepare students for successful pathways and lives in the future.
The Careers and Pathways team is a central component of supporting our students to achieve success at school and beyond. Our curriculum and pastoral care programs promote academic rigor and achievement whilst, at the same time, they provide the structure and care to support our students and their families to achieve rewarding personal and academic outcomes. Our results in this area have been outstanding.

Hume Central Secondary College is a vibrant learning Community. We invite you to visit our websites and /or our learning communities during or after school hours.

For further information please contact Sonia Shelton 03 9066 3600

Selection Criteria

SC1 Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2 Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4 Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5 A commitment to professional learning and growth.


Undertakes routine tasks that are usually carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices. Deviation from established procedures will require reference to others for guidance and direction. Assistance is readily available when problems arise. An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others. More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1. Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.


Under the general direction of the Office Manager the ES Administration Support will undertake routine tasks from the following: Undertake clerical and keyboard duties in support of the school administration function, supporting the Office Manager and Administration Manager First Aid - apply first aid to students and staff. Maintain first aid room and supplies Maintain accurate first aid records and follow relevant College and Department policies and procedures Provide document preparation support Maintain, enter and retrieve data from the schools computer system Perform reception duties, including the screening of visitors to the school, and arrange interviews as required Prepare straightforward correspondence according to school procedures (e.g. sending out form letters) Prepare inventories, requisitions and uncomplicated documents Maintain and update basic written records Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc. Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave Select and use equipment in accordance with school procedures and manufacturer's instructions Receive enrolment documentation and record data following College processes Maintain and manage attendance data daily Ensure the foyer area and administration store room is maintained in a safe and orderly manner Provide administrative support to the Principal and Administration Teams as required Process receipts in the CASES21 Family Receipts Program and operate the EFTPOS terminal Assist with Excursion/Events documentation and entry of data on CASES21 and Compass Disseminate messages to staff and students and maintain confidentiality of information received Further duties as directed by the Principal.
Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at

Other Information

It would be preferable if Applicants have Cases 21 training, previous experience in Compass, and a Certificate in First Aid an advantage

Applications must include:

A specific response to all of the key selection criteria and position details.

Please attach application containing the following:

1. A cover sheet providing the name of the applicant, record number (where appropriate), home address and telephone number, telephone number of the school(s) or location where the applicant can be contacted, the position you are applying for and the vacancy number of the position

2. Specific Key Selection Criteria response

3. A CV with a summary of experience and qualifications

4. The names, phone number and email addressd of three referees who can provide information regarding the applicant in relation to the key selection criteria.

All applicants should ensure that their personal profile on Recruitment On Line is up to date including Working With Children Check details.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
Attention - In the recruitment process, legitimate companies never withdraw fees from candidates. If there are companies that attract interview fees, tests, ticket reservations, etc. it is better to avoid it because there are indications of fraud. If you see something suspicious please contact us: [email protected]