Admin Assistant - General

Victorian Government - Gippsland VIC

Gippsland VICPart-timeReference: 1190177

Location Profile

There has been a Primary School in Foster, South Gippsland, since 1872. The current site, in Pioneer Street, was established in 1965. It is situated in a rural environment located 30 kilometres from Wilson’s Promontory National Park.

The enrolment varies between 200-220 with a growing number of families moving into the school catchment area. The majority of students, however, come directly from the Foster Kindergarten and move on to South Gippsland Secondary School in Year 7. Students come from a wide area of the district, served by nine buses. Most parents are working parents and are based locally in farming, service, professional or tourism services.

The school is equipped with a variety of permanent classrooms, operating 9 grades, the majority of which are composites. There are nine classroom teachers, three specialist teachers, a Primary Welfare officer, together with five Educational Support staff.

Government and School Council funds have been used to refurbish and rebuild facilities to support modern teaching methods and flexible learning areas.

Our students are given opportunities to participate in a variety of extra curricula activities and programs such as Camps, Excursions, Incursions and Interschool Sports.

The school has updated its ICT resources, having a mix of desktops, laptops, netbooks & iPads. The computer ratio for students is 1:1. All staff have laptop computers/ipads.

English and Mathematics remain central to the curriculum, underpinned by an emphasis on Learning to Learn (Guy Claxton). The school offers a range of specialist classes which appeal to different learning styles and organises incursions which address areas such as drama, science, writing, music or performance skills. Sport, Music, Dance and Drama are popular in the wider school community and students are encouraged to participate both in and out of school hours.

The school is a Stephanie Alexander Kitchen Garden School. This program is timetabled to support the curriculum and is accessed by all students from Grades 3-6.

Foster Primary School values its strong links with the wider community with Volunteers supporting school programs in areas such as LAP, classroom helpers, Camps & Excursions and the Kitchen Garden.

Selection Criteria

SC1 Capacity to undertake routine support tasks across a range of functions in one or more work areas within the school office.

SC2 Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3 Demonstrated proficiency and thorough knowledge in the use of office systems: CASES21 Finance & Administration, Compass, Edpass, EduPay, HRMS, ROL and SMS and software or technical equipment as relevant to the position.

SC4 Capacity to work cooperatively with a range of people including teachers, education support, students and parents and demonstrate an understanding of appropriate behaviours when engaging with children.

SC5 A commitment to professional learning and growth.


[Attendance requirement for this position]

Undertakes routine tasks that are usually carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices. Deviation from established procedures will require reference to others for guidance and direction. Assistance is readily available when problems arise. An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others. More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1. Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.


  • Undertake clerical and keyboard duties in support of the school administration function.
  • Provide document preparation support.
  • Maintain, enter and retrieve data from the schools computer system.
  • Perform reception duties, including the screening of visitors to the school, and arrange interviews as required.
  • Prepare straightforward correspondence according to school procedures (e.g. sending out form letters).
  • Prepare inventories, requisitions and uncomplicated documents.
  • Carry out payment of school accounts.
  • Undertake local payroll for CRT and ES staff.
  • Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.
  • Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave, bus attendance.
  • Make appointments and maintain diary records.
  • Maintain student attendance records on Compass and upload into CASES21.
  • Receive enrolment documentation and record data.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at

Other Information

No job description available

Conditions of Employment

No job description available

Program Benefits

No job description available
Favourite job Print Share 188 jobs are currently listed for Schools (Government) Job type:

Part time / 16/05/2020 - 28/01/2022

Job classification:

Ed Support Level 1-Range 1


Lorraine Gurnett 035/682-2370

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