Assistive Technologies Administrator

Swinburne University of Technology - Melbourne VIC

Life-changing new medical and enabling technologies designed alongside the people who need them will be created by MedTechVic, a ground-breaking initiative by Swinburne University of Technology. Led by Swinburne, and working closely with industry and community partners, MedTechVic will bring people living with disabilities together with world-leading technology and experts in design, digitalisation, health and manufacturing to create innovative tailor-made medical and assistive devices. Swinburne has received a $6.7 million boost from the Victorian Government to fund this first-of-its-kind hub. To support the co-creation of enabling and assistive technologies, the delivery of programs and processes and the development of clinicians with product development skills, Swinburne University of Technology will be building a new facility where this work can be undertaken. There will also be applied research and development projects that will span design, AR/VR, digital manufacturing and clinical activities.

The position of Assistive Technologies Administrator will report into the MedTechVIC Project Manager and undertake a wide range of administrative functions in support of the MedTechVIC project activities. You will provide administrative support for the activities of this initiative including the coordination of document approvals, financial processes, contracts and student placement documentation in line with University procedures and policies; organise meetings and workshops; publicise events, and schedule and manage client and participant appointments within the LivingLab. You will enjoy working as part of a collaborative team in a rapidly changing environment.

About Swinburne University of Technology
Swinburne is a multi-sector university of science, technology and innovation with more than 54,000 students and 5,000 staff globally. We offer postgraduate, undergraduate, vocational education and online education to provide students with a variety of work-relevant pathways. Our mission is to be a world-class university, creating economic and social impact through science, technology and innovation. We aim to deliver future-ready learners, research with impact and innovative enterprise.

About Research & Development at Swinburne
Help drive real change with our Research and Development function. Swinburne University of Technology has an ambitious goal of growth in research performance and impact, as set out in our 2025 Strategic Plan – to become an internationally renowned institute in digital research, a digital disruptor and an accelerator of innovation.

About you
To be successful in the role, you will have:

  • A degree in a relevant field; or an equivalent combination of relevant experience and/or education/training.
  • Demonstrated experience in the provision of quality administrative and support services within a demanding environment.
  • Proven ability to consult and liaise with internal and external stakeholders and maintain effective and cooperative working relationships.
  • Demonstrated ability to solve problems including adapting work practices.
Key Responsibilities
  • Arranging meetings with internal and external stakeholders and appointments, creating agendas, taking minutes and noting action items as required.
  • Managing the Co- Directors’ calendar according to their scheduling needs and requirements.
  • Processing and maintaining accurate financial and purchasing records within the project; monitoring, checking and validating financial transactions and taking remedial action to rectify errors and discrepancies.
  • Liaising effectively with internal and external stakeholders and collaborating to resolve queries and problems accurately and in a timely manner, providing clear advice and options.
  • Coordinate the workflow of document approvals where appropriate within timeframes and according to authorised delegations.

A full list of selection criteria is available within the position description.

To find out more about the extensive range of benefits offered to Swinburne employees please visit Careers at Swinburne.

How to apply and further information
To view the position description or to start an application please click on 'apply' or ‘begin’ and submit a resume, cover letter and a response to the Key Selection Criteria, as listed in the position description.

For further information about this position, contact Nerida Cole (Project Manager) via email at: [email protected]

If you are experiencing technical difficulties with your application, please contact the Recruitment team on [email protected]

Diversity and Inclusion
Equity and diversity are integral to achieving our 2025 vision of bringing people and technology together to build a better world. Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity and inclusion through key initiatives such as:
  • Reconciliation Action Plan
  • Charter of Cultural Diversity
  • Science in Australia Gender Equity (SAGE) Action Plan
  • Swinburne LGBTIQA+ Pride, Gender Equality, Accessibility and Intergenerational inclusion strategies

For further information on all our initiatives visit our equity and diversity website. We welcome and encourage applicants from diverse backgrounds to apply.

Assistance and Support
We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements please contact Maree Norden, Diversity & Inclusion Manager at [email protected] For support or queries related to Aboriginal and Torres Strait Islander employment, please contact Timothy Werner at [email protected]

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

Applications close at 5pm on Monday 27th September 2021

Note: This position is open to candidates that are currently located within Australia and are an Australian Citizen, Permanent Resident or hold an appropriate work visa.

Attention - In the recruitment process, legitimate companies never withdraw fees from candidates. If there are companies that attract interview fees, tests, ticket reservations, etc. it is better to avoid it because there are indications of fraud. If you see something suspicious please contact us: [email protected]