Headstart Administration Co-ordinator

Victorian Government - Geelong VIC

Geelong VICPart-timeReference: 1190149

Location Profile

Head Start is a new initiative from the State Government designed to increase the numbers of students undertaking high quality apprenticeships and traineeships while still completing their senior secondary studies through flexible arrangements.

Head Start apprenticeships and traineeships are characterised as meeting employer requirements and providing a strong pathway for students wishing to transition from school into employment with qualifications in their chosen field.

The three core components of a Head Start apprenticeship or traineeship include: flexible delivery of VCAL or VCE with a strong focus on literacy and numeracy; quality training delivered concurrently with time on the job to support achievement of competencies; maximised time in employment to support genuine progression through the apprenticeship or traineeship.

Head Start is being rolled out in 100 schools in 10 sites across Victoria with targets to achieve an additional 1,700 new apprenticeships and traineeships from 2019–2022. The initiative is part of a suite of Careers and Pathways Reforms including $109m for careers education with a strong focus on Years 7–9 and $25.9m to strengthen vocational education in schools.

Western Heights Secondary Collegeis one of the host schools for Head Start staff in the Barwon Region. Western Heights College is a Year 7-12 secondary college based on our Vines Road campus. Our $42 million state of the art, purpose-built learning spaces supports an engaging curriculum where our focus is on our students’ personal growth in their learning in whichever pathway they choose. Western Heights Secondary College will be the base school for this Head Start position.

Barwon Area Head Start Cluster – The secondary schools in the Barwon Region have a long history of commitment to and collaboration on vocational education. Fourteen government secondary schools in the Barwon Region are participating in our Head Start Cluster to provide their students with a pathway to undertaking their VCE or VCAL while getting started on a career path in an industry with proven demand.

The Barwon Region cluster of schools is overseen by a Board comprising the school principals and led by the Cluster Director who reports to the Board. The successful candidate will be part of a team of three Coordinators and one Administrator led by the Cluster Director.

Selection Criteria
  • Capacity to undertake support tasks across a range of functions
  • Demonstrated capacity to communicate effectively with students, members of the school and local community, employers and departmental staff
  • Demonstrated proficiency in the use of office systems, Word, Excel and other software relevant to the position
  • Capacity to work cooperatively with a range of people including teachers, education support staff, students, parents and community members.
  • A commitment to professional learning and growth
  • Demonstrated behaviours and attitudes consistent with the Victorian Public Service Values.


The Administration Officer will support the operation of the Head Start cluster by using systems to keep track of Head Start plans, employers and training provision as well as cluster staff.

Through the provision of timely and effective support and attention to detail, the administration officer will contribute to the efficiency and effectiveness of the Head Start staff team and Cluster Board and be a valued member of the Head Start team


The Administration Officer will be required to:

  • Manipulate data and information; prepare documentation, basic reports, correspondence and communications.
  • Store information and documents appropriately and ensure confidentiality of all records
  • Support financial and budgetary processes by: (i) ensuring the availability of system generated financial reports; (ii) appropriate recording of payments and receipts
  • Obtain factual information as required
  • Support team administration, such as leave calendars.
  • Administer Head Start Pathways and Training plans in consultation with Head Start Coordinators, students and their parents, schools, employers and Head Start approved training providers
  • Support the Cluster Director with diary management and administration.
  • Coordinate the day to operations of the Head Start team.
  • Organise and provide secretarial support to the Cluster Board and team meetings.
  • Generate all Head Start Purchase Orders on Compass
  • Enter all Head Start invoices of CASES21
  • Keep accurate files relating to all Head Start invoices for auditing purposes
  • Run fortnightly payment batches for any Head Start accounts
  • Enter travel allowance for Cluster Coordinators onto Edupay
  • Provide each Business Manager with a detailed list and copies of all invoices paid at the end of each term to be processed through the Targeted Funding Portal.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Favourite job Print Share 188 jobs are currently listed for Schools (Government) Job type:

Part time / 25/05/2020 - 30/06/2022

Job classification:

Ed Support Level 1-Range 2


Mark Oraniuk 0491 314 704

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