OSI_Administrative Specialist

Aspen Technology - Sydney NSW
Full-time

Open Systems International, Inc. (OSI), An AspenTech Business, is a fast-paced, growing, high technology company, headquartered in Medina, Minnesota. As a world leader in the Operations Technology (OT) field, OSI develops and supplies state-of-the-art energy management, optimization and control software solutions to energy utility companies worldwide. The Role Open Systems International, Inc. (OSI) www.osii.com is a fast-paced, growing, high technology company, headquartered in Medina, Minnesota. As a world leader in the Operations Technology (OT) field, OSI develops and supplies state-of-the-art energy management, optimization and control software solutions to energy utility companies worldwide.
We currently have an opening for an Office Administrator - in our Macquarie Park office. In this position you will be responsible for providing administrative and organizational support to our office. Specific on-the-job training will be provided. Your Impact

  • Answer incoming calls and greet clients / visitors, update visitor’s logbook.
  • Office and meeting room set up for various meetings and visits by customers.
  • Organize the training room including set up for coffee breaks and catering.
  • Organize various administrative tasks and coordinate with USA office, suppliers and contractors, including:
    • Organization and purchase for the Sydney office (track stocks and replenish office supplies, kitchen supplies, etc).
    • Manage various contractors including cleaners, plant rentals, courier services, photocopier, milk delivery, secure document disposal and others as they arise.
    • Collect PO Box mail weekly.
    • Coordinating payment of invoices.
    • Receive and sign for deliveries.
    • Management of office access cards.
    • Maintain the register of office equipment.
    • Coordinate storage of hardcopy files in secured offsite storage.
    • Arrange and coordinate repairs or maintenance for the office.
  • Organize Microsoft Office calendars with staff schedules.
  • Organize travel bookings for traveling staff.
  • Attend internal and external project meetings, OSI staff meetings and take minutes and notes.
  • Manage an office Action Item list and calendar for repairs, services, payroll, etc.
  • Provide general administrative assistance to senior staff and managers as required.
  • Fire Warden duties as required within our tenancy.
  • Other administrative duties as assigned.
What You'll Need
  • TAFE Certificate II or equivalent, in bookkeeping, business administration or similar, or equivalent work experience.
  • Intermediate MS Office experience including Word, Excel, PowerPoint and Outlook.
  • Basic computer skills (MS Word, MS Excel, MS Outlook).
  • Be well-presented with a pleasant phone manner.
  • Maintain a positive approach to daily interactions with all stakeholders.
  • Excellent attention to detail and organizational skills.
  • Excellent communication skills.
  • Self motivated and pro-active approach to duties.
Apply
Attention - In the recruitment process, legitimate companies never withdraw fees from candidates. If there are companies that attract interview fees, tests, ticket reservations, etc. it is better to avoid it because there are indications of fraud. If you see something suspicious please contact us: [email protected]