Administration Officer | FaDS Property
Employment Term: Permanent full-time position
Location: Primarily located out of our Ipswich office with some flexibility to work from home following the training period
Remuneration: $37.34 + super + NFP Salary packaging benefit
Make a meaningful difference with UnitingCare Queensland
At UnitingCare we are leaders in crisis response, the protection of vulnerable people and children, financial resilience and family wellbeing. Our FaDS (Family and Disability Services) team work passionately across Queensland to make a meaningful difference in people’s lives.
As an Administration Officer supporting our property team you’ll be encouraged to grow, develop and feel empowered to make the everyday easier for the people we care so passionately about. Let’s make a meaningful difference, together!
Please note this is a full time permanent role based out of our Ipswich Office.
Your part in our UnitingCare team
Reporting to the Property Lead, the Administration Officers responsibilities are:
- Diary management including arranging internal and external appointments and any associated travel and accommodation requirements.
- Undertake a range of financial functions including, recording income and expenditure; accounts payable; procurement card reconciliation; ordering supplies
- Using Microsoft Office and other software in preparing reports, business papers, minutes, correspondences, presentations
- Develop, maintain and administer a records management system for receipt, storage and retrieval of records and correspondence
- Support Management in the development and establishment of new services and maintaining the process for recording of statistical data and feedback
- Develop, review and implement new processes and procedures to support the service/function run more effectively.
- Provide assistance in the co-ordination of site management requirements.
- Organise events, functions, workshops and meetings
- Liaise with external providers and suppliers; stationery, IT, facilities for proactive practice management
- Provide business support in areas of Human Resources, Fleet Management, Digital Technology, Travel and Workplace Health and Safety as required.
- Work within UCQ policies and procedures, including the provision of Workplace Health and Safety and other relevant legislation.
What makes a difference for us? '
- Minimum 2 years providing Administrative support and assistance to management.
- Extensive Microsoft Suite skills and knowledge (Word, Excel, Outlook, etc.)
- Demonstrated ability to manage financial functions
- Ability to build and maintain relationships with the Senior Management Team, Executive Leadership Team, staff and volunteers.
- Strong organisational skills, the capacity to successfully manage competing priorities, maintain attention to detail and meet deadlines.
- Experience in organising workshops and meetings.
- Strong writing, spelling, and grammar skills
- Ability to resolve problems
- Ability to multi-task and prioritise workload
- Well-developed interpersonal and communication skills
- Ability to act professionally at all times and work under pressure
What makes a difference for you?
At UnitingCare we are leaders in crisis response, the protection of vulnerable children, financial resilience and family wellbeing. Our Family and Child Services team work passionately across Queensland to make a meaningful difference in people’s lives.
- Flexible work arrangements to support work-life balance
- Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annum
- A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs
- A positive and inclusive team based on respect, shared standards, strong values and a commitment to serving others
- Eligible employees are entitled to 12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme; for eligible employees.
- Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events
- Career development opportunities to challenge yourself, grow and make a meaningful difference
We’d love you to be part of our UnitingCare family
Our Family and Disability Services team are passionate about their work with parents to ensure children remain safe in the home and parents have the skills, resilience and capability to effectively parent and meet their children’s developmental, educational, health and well-being needs. We also provide targeted services to men who are seeking to change their behaviour.
Child safe, Child friendly
UnitingCare is committed to being a Child Safe, Child Friendly organisation and will:
- provide welcoming, safe & nurturing services for children
- implement measures to prevent child abuse and neglect within our services
- appropriately and immediately address child abuse and neglect if it does occur
Diversity & Inclusion
Our approach is simple – everybody is welcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position.
Safe workplace
We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety.
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