Document Controller

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

About the Role / Are you up for the challenge?

As a Document Controller, you will play a vital role in ensuring the seamless management of project documentation, contributing to the success of critical initiatives.

You will be responsible for maintaining document control processes, ensuring compliance with company standards, and facilitating efficient communication across the project team.

Project Description

Inland Rail is transforming how goods are moved around Australia, connecting Melbourne and Brisbane via regional Victoria, New South Wales and Queensland. This 1,700km fast freight backbone will complete our national freight network – better connecting producers to markets and creating new opportunities for regional businesses, industries and communities.

The Beveridge to Albury (B2A) project is the Victorian portion of the program undertaken along approximately 305 kms of existing northeast rail corridor between Beveridge and Albury. B2A is staged in two tranches. Tranche 1 includes enhancement works across four sites and corridor wide works.

Tranche 2 works will be delivered by John Holland and includes adjustment of track alignments, the provision of new road overbridges and station modifications to enable the safe operation of double-stack freight trains across eight B2A project sites between Wandong and Benalla.

Responsibilities of the role include / What you will do;

Overall responsibility for the role on this high-profile major project includes:

• Manage and maintain project documentation in accordance with company policies and procedures.
• Ensure all documents are properly filed, accessible, and accurately recorded within document control systems.
• Collaborate with project teams to ensure timely submission, review, and approval of documentation.
• Monitor document version control to maintain data integrity and consistency.
• Support the preparation and distribution of reports, drawings, and other project-related documents.
• Provide administrative support to the B2A team as required.
• Ensure compliance with Document Control procedures.
• Build and maintain relationships with key stakeholders; and Foster a culture of inclusion, responsiveness, honesty and accountability

To be successful in this key role, you must have / What we are looking for;

• Proven experience in a similar Document Controller position, preferably within the construction or infrastructure industry.
• Proficiency in document control software and systems (e.g., Aconex, TeamBinder, etc.).
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and a commitment to process improvement.
• Familiarity with John Holland’s systems and processes (desirable but not essential).
• Highly developed attention to detail
• Proven time management, planning and organisation skills

As part of the team, you can help us transform lives

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer:

• Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.