Executive Assistant (12 Month Max Term)
About THE ICONIC
Since 2011, THE ICONIC has redefined the future of retail in Australia and New Zealand. As the #1 fashion e-commerce & lifestyle destination in the region, our e-commerce platforms provide an inspiring and seamless end-to-end customer experience through our own technology innovations.
We are seeking an Executive Assistant to provide professional support to our senior leadership team, on a 12 month max term contract. This role is crucial for someone with exceptional administrative and organisational skills who thrives in a fast-paced and dynamic office environment. The successful candidate will be adept at multitasking, prioritizing tasks, and maintaining high standards of support.
About the role:
- Provide timely and effective administrative support to some of the senior leadership team members, including calendar management, administrative processes, and travel coordination.
- Prepare correspondence, documents, reports, spreadsheets, and presentations, ensuring efficiency and professionalism.
- Manage meeting logistics, including room setup and catering arrangements.
- Coordinate various events, including team and company-wide gatherings.
- Assist with project support and collaborate with other executive assistants, receptionists, and administrative staff to ensure the completion of key deliverables and follow-ups on outstanding items.
- Handle travel expense reconciliation and process purchase orders and vendor setups for the business.
- Proactively identify and implement process improvements to maximise administrative efficiencies.
- Support other executive assistants and the workplace team with department requests and activities.
- Establish and maintain strong, effective working relationships with external customers and colleagues.
What it takes..
- Extensive experience in an EA role supporting multiple executives
- Excellent communication skills (spoken and written)
- Tech-savvy with the ability to manage multiple priorities effectively
- Preferred experience with Google Suite
- Strong attention to detail and a proactive approach to problem-solving
- Excellent interpersonal skills, approachable, and able to work effectively in a team
- Deadline-driven, capable of managing one's own workload with minimal supervision
- Eager to learn and take initiative in a dynamic work environment
Life at THE ICONIC
From our ways of working to our growth mindset and sustainable approach, we each add unique value and have an incredible amount of fun doing it! People are our greatest asset and our ICONITE experience is designed to empower you to do your best work. Here’s what to expect when you join THE ICONIC:
- Flexible working. We offer a hybrid and flexible working model so you can do your best work in a way that works for you
- The learning collective. Get your knowledge fix with our learning days, hackathons, EdCast and access to LinkedIn Learning and Udemy
- Parents at THE ICONIC. Access to our parental leave program and an extra day off for your kids' first day of school every year
- Birthday leave. Enjoy a paid day off for your birthday and an ICONIC voucher to treat yourself
- Curate your style. No matter what your style is, we have got you covered with our Amazing staff discount and our famous sample sales
- Wellbeing. Access to our discounted gym memberships and wellbeing programs
- People first. Access to our Employee Assistance Program for you and your family
- Volunteer days. Work as a Charity Partner with Thread Together for society and environmental change.
- Refer a friend. Enjoy a referral reward for successfully referring someone to THE ICONIC!
Additional Information
We are committed to providing reasonable arrangements to all individuals participating in our application and interview process, and while performing job functions. If you require any accommodations or adjustments prior to the submission of your application or throughout your interview process, please contact our Talent Acquisition team directly: [email protected]
