Executive Assistant

General information

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Description & Requirements

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Help us deliver a better tomorrow

Australia Post is delivering for all Australians. From the vehicles that we drive, to the small businesses that make our communities thrive. We’re delivering for the environment, for our communities, for our customers and for our people. We’re moving forward and we want you to come along for the ride.  

About the opportunity  

This is a fantastic opportunity to join the dynamic People & Culture (P&C) team as an Executive Assistant, supporting three highly influential General Managers across Advice & Services, Injury Management, and Enterprise Health, Safety and Wellbeing. These teams are delivering like never before, leading initiatives that shape organisational culture, wellbeing, and performance outcomes. You’ll be joining a collaborative and fast-paced environment where your organisational skills and ability to anticipate needs will have a real and visible impact.

What you’ll deliver with us  

In this key support role, you’ll work closely with the General Managers and their leadership groups to ensure seamless operations and aligned outcomes. You will report to the General Manager, Advice & Services, and also provide executive support to the GMs of Injury Management and Enterprise Health, Safety and Wellbeing. Success in this role means managing complex diaries, leading the coordination of high-level meetings and events, and ensuring operational and strategic priorities are effectively supported through timely communication and administration.

You’ll also   

• Provide high-level executive support, including diary management, meeting logistics, and confidential correspondence handling for three General Managers.
• Coordinate and maintain administrative systems, team communications, and event logistics to support daily operations.
• Manage financial administration such as processing invoices, reconciling expenses, and booking cost-effective travel.
• Conduct research, collate data, and develop high-quality reports and presentations on behalf of leadership.
• Prioritise and manage multiple competing tasks while working independently and handling sensitive information with discretion.

About you  

You’re a proactive and composed professional who thrives in a fast-paced, ever-changing environment. You have a keen eye for detail, a natural ability to build trusted relationships, and you understand the importance of discretion when dealing with sensitive information. 

You’ll also need   

• Demonstrated experience managing high-level administration in a complex organisational setting, using sound judgement to solve problems independently.
• Strong organisational and coordination skills, with the ability to manage multiple priorities and tight deadlines under pressure.
• Proficiency in Microsoft Office 365 (Outlook, Word, Excel, SharePoint) and familiarity with SAP and internal systems for purchasing, invoicing and reporting.
• Well-developed written communication skills, particularly in preparing professional correspondence, minutes and executive-level documentation.
• Proven ability to engage effectively with senior leaders and stakeholders, maintaining confidentiality and professionalism at all times.

How we’ll deliver for you

• Join one of the most culturally and linguistically diverse workforces in Australia, where we’re all ages, genders and come from all walks of life.
• We deliver on our values of Trust, Inclusivity, Empowerment and Safety every day. They’re the TIES that bind our team together.
• Immerse yourself in the AP Way – where every single team member partakes in a learning module to help understand the vital role we play in delivering on our strategy and purpose.

We’re delivering together 

At Australia Post, we acknowledge the Traditional Custodians of the land on which we operate, live and gather as employees. 

We believe our business should reflect the diverse communities we operate in and are proud to be an inclusive workplace for people from all walks of life. We encourage applications from people of all ages, genders and backgrounds including Aboriginal and Torres Strait Islander peoples, People with Disability, LGBTQIA+ and Refugees. 

We are one of the largest organisations in Australia to successfully achieve Disability Confident Recruiter status. We are committed to providing an inclusive and barrier-free recruitment process and workplace for those living with a disability and are committed to reviewing and removing bias in our processes to create a gender-equitable recruitment experience and workplace.  If you have any questions about accessibility, please contact our Diversity & Inclusion team on [email protected].

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