Executive Assistant

• Located in Ingham and the stunning Hinchinbrook Shire
• 5 weeks annual leave and 15 days sick leave
• Support high-level projects in a fast-paced executive environment

Executive Assistant
Permanent Position Full Time

The Opportunity
As the Executive Assistant, you will provide high-level administrative, executive, and organisational support to the Director of Corporate, Community, and Development Services. This key role is central to ensuring the smooth, timely and efficient functioning of the Directorate by expertly managing communication, coordinating daily operations, and supporting strategic initiatives aligned with organisational objectives.

Our Council
Hinchinbrook Shire Council is proud to be one of the largest employers in the region, with a diverse team of around 200 people working across technical, administrative, operational, and senior management roles. We’re committed to creating a fair, flexible, and supportive workplace where our staff can thrive while enjoying the unique attractions and vibrant community life of Hinchinbrook. With benefits such as a nine-day fortnight for most roles, generous superannuation, and leave entitlements, we offer opportunities to grow your career while embracing the lifestyle you love. By joining us, you’ll be part of an organisation that values its people, promotes collaboration, and strives to make a lasting, positive impact on the Hinchinbrook community.

What Council Offers

• 72.5-hour fortnight with roster variations depending on the position (9-day fortnight - RDOs in accordance with Council policy)
• Up to 12.5% Superannuation employer contribution for contributing members
• 5 weeks annual leave plus 17.5% annual leave loading
• 15 days paid sick/carers leave
• Salary Packaging options
• Employee Assistance Program (EAP)
• Accredited Mental Health First Aid Officers
• Annual Flu vaccinations + Skin Checks
• Corporate Uniforms (annual allowance) and PPE supplied

Key Responsibilities

• Provide confidential and high-quality administrative, reporting and financial/procurement support to the Director and the Director’s direct reporting team where required;
• Manage communications and provide high quality customer service, maintaining effective relationships with elected members, clients, customers, staff and stakeholders;
• Coordinate for the Directorate reporting for Briefings, Council meetings, Operational Plan, etc. ensuring completion in a timely manner to achieve designated timeframes; and
• Coordinate and undertake research providing background information for response by the Director.

See the Position Description for a more extensive list of key responsibilities.

Key Selection Criteria
If our values resonate with you ‘Opportunity, Respect, Strength and Accountability’ and you possess the following qualifications and experience, read below about how to apply:

• Proven strong organisational and time management skills, with the ability to effectively manage multiple priorities and meet deadlines in a dynamic environment;
• Demonstrated high-level written and verbal communication skills, with the ability to liaise, negotiate, and consult confidently across all levels of the organisation. This includes preparing a range of reports and documentation to support program objectives;
• Ability to demonstrate sound decision-making, independent judgment, and the capacity to work autonomously while effectively prioritising tasks;
• Experience in managing correspondence, preparing agendas and minutes, coordinating diaries, reconciling accounts, and maintaining accurate filing systems;
• Demonstrated initiative and problem-solving ability in managing complex tasks, including coordinating timely and appropriate responses across multiple organisational levels;
• Proven ability to collaborate effectively within a team environment, particularly in high-pressure or fast-paced settings;
• Certificate IV in Business Administration or other relevant disciplines is highly regarded; and
• Current Queensland ‘C’ Class Drivers Licence (minimum P1).

General Salary Information
This position is classified as Level 4 under the Hinchinbrook Shire Council Local Government Officers (Stream A) Certified Agreement.

The salary is $82,253 per annum plus superannuation. $43.64 per hour.

The Selection Process
We welcome candidates to inform us of any adjustments they may need to ensure a supportive and inclusive recruitment experience and workplace environment. Hinchinbrook Shire Council is an equal opportunity employer, and we encourage Aboriginal and/or Torres Strait Islander people and disadvantaged job seekers to apply.

Celebrating the rich diversity of our community, we are dedicated to attracting and employing people who reflect the community we serve. We value and respect the unique contributions of our employees and are committed to fostering an inclusive and safe workplace where everyone is supported to reach their full potential.

Please note that only individuals with the right to work in Australia are eligible to apply. As part of the recruitment process, the preferred candidate will need to undertake a National Police Check and pre-employment medical assessments, which may include drug and alcohol testing, to confirm their ability to meet the role's inherent requirements.

How to Apply
To apply, submit your application online by clicking 'Apply For Job' and follow the steps. Please provide:
Applications close on ‘Monday 25 August 2025, at 5.00pm AEST’

Applications that do not meet the above requirements may not be shortlisted. The advertisement will be closed either when a successful applicant is identified or on the application close date, whichever is sooner.

For More Information:
Thank you for your consideration and interest in this position. For a confidential discussion, contact Jodi Spencer Executive Manager People, Culture and Safety on 07 4776 4613.