Search suggestions:

casual
no experience
retail
part time casual
retail sales assistant
work from home
aged care worker
woolworths
traineeship
physiotherapist
part time
no experience required
hospitality
Queensland
Sydney
New South Wales
Adelaide
Victoria
Melbourne
Gold Coast City
Alice Springs
Tasmania
Dubbo
Western Australia
Hervey Bay

Executive Assistant

NSW Government
$84,659 - $92,701 a year
New South Wales
Full time
3 weeks ago

Executive Assistant


At the
NSW Department of Education, we educate and inspire lifelong learners – from early childhood, through schooling to vocational education and training.


About the Directorate - Inclusion and Wellbeing

We drive equitable access to education, work to ensure schools are inclusive and safe, deliver evidence-informed approaches, and build partnerships across agencies to improve student participation in NSW public schools.


  • Multiple ongoing and temporary full-time roles
  • Located in Parramatta with hybrid flexible working arrangements
  • Clerk Grade 3/4: Salary from $84,659 to $92,701 base + superannuation


About the role

The Executive Assistant is responsible for:

  • providing high quality administrative and clerical services to facilitate effective and efficient delivery of executive office operations, communications and business activities.
  • leads high-level executive support and administrative assistance, manage emails and diary appointments, records and correspondence, coordinate travel arrangements, schedule and draft meeting minutes.
  • management of correspondence, including briefings, reports, submissions, and meeting papers, ensuring that everything is completed to the highest standards of accuracy and completeness
  • Coordinate meetings including preparing agendas, organising venues, distribution of associated meeting papers to contribute to the effective running of meetings
  • Maintain the TRIM Content Manager records system and create, store, retrieve and archive files to ensure the accurate and safe storage of information and contribute to a timely response for information.
  • Contribute to the efficient business operations of the directorate by providing a range of quality executive and administrative services to the Director and staff within the team.
  • Provide SAP finance systems support to the Director and team/unit ensuring compliance with Departmental standards and procedures.
  • Provide a range of administrative support services, including word processing, preparation of spreadsheets and PowerPoint presentations using the MS Office suite of programs within required time frames on behalf of the Director and staff within the team/unit.
  • Respond to incoming telephone and face to face enquiries, providing information and referring enquiries in an effective and responsive manner ensuring high level customer service to internal and external customers and stakeholders.


There's also the opportunity to provide advice on human resources and financial strategies to benefit the team, working closely with colleagues across the department.

For further information please click here: position description.


Who we're looking for

  • Demonstrated experience as an Executive Assistant in providing a range of administrative and support services to meet business needs.
  • Strong ability to manage competing priorities and tight deadlines.
  • Proficiency in technology including data entry, word processing and spreadsheet to manage reports, presentation and record management effectively.
  • A proactive mindset with a strong sense of initiative to identify emerging issues and committed to continuous business improvement.
  • Effective and strong communication and ability to collaborate and build relationships with internal and external stakeholders at various levels.


Essential requirements of the role

  • Demonstrated understanding of and commitment to the value of public education.
  • Knowledge of and commitment to implementing the Department’s Aboriginal Education Policy and upholding the Department’s Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people.


Benefits

  • 35 hour working week
  • Flex leave entitlements and hybrid flexible working arrangements
  • Opportunities for advancement and mobility across the Department to support your career growth


How to apply

Attach a resume (maximum 5 pages) and a cover letter (maximum 2 pages) outlining how you meet the requirements and capabilities of this role and answering the 2x targeted questions below:


  • Describe a time you had to manage multiple priorities in a high-pressured environment with competing deadlines. What was the situation, how did you respond to the challenges and what was the outcome?
  • In this role, you are required to work with various teams at different levels. Provide an example on how you collaborated with teams to ensure a task or project is completed?


Please refer to the Applicant’s Guide to Applying to assist you with your application.


If you are an existing Education Support Staff (corporate staff) with the NSW Department of Education, click here for instructions on how to submit your application.


All other applicants please submit your application by clicking ‘Apply Now’.


Note:
the selection process will include a range of assessment techniques to assist in determining your suitability for the role. Successful candidates will be required to undertake pre-employment screening for this role which includes a National Criminal History Check.

As a condition of employment, successful candidates who are not currently employed by the department will be required to provide a current Working with Children Check (WWCC) Clearance number. This option would allow the WWCC to naturally expire without further communication needed with the employee. The employer obligations under the WWCC would apply for duration of the WWCC’s validity (up to 5 years).


Closing date 14th August 2025 at 11:59pm.


For role enquiries, please contact: [email protected]

For recruitment process enquiries please contact: [email protected]


We welcome applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse groups, the LGBTQIA+ community, veterans, refugees and people with disability. If we can make some adjustments to our recruitment/interview process to better enable you to shine, please contact the Diversity and Inclusion Team ([email protected]) or visit NSW Department of Education Diversity and Inclusion.

A recruitment pool may be created through this recruitment process. A recruitment pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months.

Apply
Save
Report job
Other Job Recommendations:

Executive Assistant - Sydney

Alvarez & Marsal
Remote
$85,608 - $108,399 a year
  • Effectively interfacing with employees from other business...
  • Working cross-functionally with corporate enabling teams...
3 days ago

Executive Assistant to Director Clinical Operations, Sydney Children's Hospital Randwick

Sydney Childrens Hospital Network
New South Wales
$84,436 - $112,331 a year
  • NSW Health is committed to accessibility and may provide...
  • SCHN is an Equal Opportunity Employer that values diversity...
6 days ago

Executive Assistant CNO & CSSO

Austin Health
Melbourne, Victoria
$85,828 - $108,678 a year
  • Preparation of correspondence for the Executive using...
  • Coordination of the flow of information necessary to support...
2 weeks ago

Executive Assistant

Victorian Government - Department of Families, Fairness, and Housing
Ballarat, Victoria
$79,174 - $100,252 a year
The Executive Assistant provides executive management support to the Child protection Director and provides a pivotal point of...
4 weeks ago

Shop Assistant

Pie Business Pty Limited
Sydney, New South Wales
$24 - $43 an hour
Sales Assistant The Upper Crust are seeking an enthusiastic, friendly, and outgoing person to join our front of house team. If you...
6 days ago

Director Office of the Chief Executive & Chief Audit Executive

Ambulance Service of NSW
Sydney, New South Wales
$182,575 - $199,405 a year
  • Providing leadership and direction to the OCE, ensuring the...
  • Relevant tertiary qualifications and/or equivalent...
4 weeks ago

Executive Assistant/Secretary

Addikted to Ink
Melbourne, Victoria
$65,000 - $70,000 a year
  • Experience: Minimum 3 years as an Executive Assistant or...
  • Technical Proficiency: Advanced proficiency in Excel, Google...
3 weeks ago

Automatic Gate Installer/Fencer

Sunshine Coast Gates and Automation
Queensland
$35 - $45 an hour
  • Work/Life Balance
  • Monday - Friday (Christmas shutdown)
  • Good hourly rate - Above award...
13 hours ago

Delivery Driver/Courier

Couriers By Demand
New South Wales
$37 - $55 an hour
  • UNIFORMS
  • WEEKLY PAY
  • CONSISTENT WORK...
13 hours ago

Sales Consultant

Nick Scali
Shepparton, Victoria
  • Flexible working models available, ranging from 2 to 5 days...
  • Competitive salary with generous uncapped commission  ...
7 hours ago