Executive Assistant

Demonstrated ability to proactively manage complex calendars, coordinate meetings, conferences and events, prepare agendas and documentation, and maintain accurate and timely records to support the effective operation of the Principal Class team.

Proven capacity to communicate effectively with a wide range of stakeholders including staff, students, parents, community members, and external providers, with the ability to draft clear correspondence, meeting minutes, and reports.

Demonstrated experience in managing sensitive and confidential information with a high level of integrity, sound judgement and discretion in a school or organisational setting.

Ability to prepare and distribute School Council documentation, oversee agreements and licences (e.g., canteen, uniform, facilities), monitor policy compliance, and ensure legislative and procedural obligations are met in a timely manner.

Experience supporting staff induction and exit processes, preparing accurate employment documentation, maintaining up-to-date records, and coordinating the distribution and return of school equipment in collaboration with leadership.

Demonstrated ability to support school communication and marketing initiatives, including parent and student forums, surveys, publicity materials, and management of digital presence in line with school identity and promotion.

[Attendance requirement for this position]

Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions. Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations.

Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal. Management responsibility extends to ensuring appropriate support levels are maintained across the school. Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.

Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

For a Highvale specific role description please use the following link: https://www.highvalesc.vic.edu.au/wp-content/uploads/2025/08/Executive-Assistant-Role-Description.pdf

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Established in 1977, Highvale Secondary College is a 7-12 co-educational single school campus located in Glen Waverley within the City of Monash. Our College has approximately over 1200 students enrolled, including 50 International Students from several different countries. The College is a registered provider of the International Student program. Our student body is divided into the Junior School Years 7-9 and Senior School Years 10-12. The schools SFOE index is 0.1905 which is classed as low. The school has 110.41 equivalent full-time staff: 4 Principal class, 83.8 teaching staff and 23.61 education support staff.

In 2019, the school completed a major refurbishment creating modern teaching spaces, including specialist spaces for all learning domains, a purpose-built Theatre, a well-resourced Library, Robotics and 3D printing room, Careers Centre and Wellbeing Centre providing a welcoming and safe space. Our Senior Study Centre provides a collaborative study space and is supervised to ensure students maximise this area. Students can access numerous recreational spaces, including our gymnasium and hardcourt surface basketball courts, large oval and outdoor table tennis tables. The College has established gardens and large shaded spaces that provide tranquil areas for students to relax and catch up with friends during recess and lunchtimes.

Highvale Secondary College has a culture which aims to empower students to be active, motivated, and independent learners, working co-operatively and individually to prepare them for a digital and changing society. Our School Wide Positive Behaviour Support (SWPBS) framework aims to create and maintain a positive and safe learning environment, and student voice is encouraged throughout the entire school. The College values of Respect, Responsibility, Resilience, Integrity, and Excellence are central to our school culture and are embedded in all elements of our school.

Our Learning and Teaching programs are designed to cater for the learning needs of all students through differentiation to ensure that they are challenged. We have a vertically structured curriculum that offers a broad range of subjects as students make choices based on ability and interest. We actively promote academic excellence with an emphasis on acceleration, enrichment, student leadership and promotion of positive self-esteem. There is opportunity to accelerate into Victorian Certificate of Education (VCE) studies at year 10, as well as Vocational Education and Training (VET) and Victorian Certificate of Education Vocational Major (VCE VM) options.

Our highly recognised Instrumental Music Program enables students to develop skills and expertise, providing a valuable co-curricular experience. Students can learn and play a variety of instruments, including strings, brass woodwind, percussion, and voice. Our students have the opportunity of performing in several bands and ensembles within our school and throughout the wider community to further connect with our school and perform in front of authentic audiences. The college also offers a range of other opportunities for students including, sporting opportunities, clubs, school camps at Years 7, 11 and 12, and international experiences.

26 August 2025