Overview
Work Type: Ongoing - Full-time
Salary: $79,122 - $96,073
Grade: VPS 3
Occupation: Other
Location: Melbourne - CBD and Inner Metro suburbs
Reference: VG/1875088
About us
DTF serves government by providing leadership in economic, financial and resource management. We influence outcomes that can have a real impact on people's lives. We strive for excellence in financial and economic management to improve the lives of all Victorians. We value our people and motivate them to lead, influence, collaborate and innovate.
At DTF, you'll be part of a highly respected and professional organisation that allows you to apply your knowledge while offering flexible working options and opportunities for professional growth. You'll be working in the heart of State Government in a dynamic and collaborative environment with opportunities to undertake stimulating work.
The Commercial Division is accountable for providing advice on the state's financial assets and liabilities, along with oversight of the Government's business enterprises. It takes a lead role in overseeing significant government commercial transactions, providing both transaction advisory services and advice. Additionally, the Division manages housing related funds and loan schemes, and the regulatory function that provides oversight of the performance of the community housing sector in Victoria
Key Accountabilities
- Provide confidential secretarial and administrative support to the Executive Director including time, diary, and email management.
- Provide support to the Executive for all meetings (online and in-person), travel management and provide administrative and IT support (such as Microsoft Office and Content Manager) to work group team members.
- Maintain strong relationships with senior management, work group heads and staff within the Department, as well as other public and private sector agencies.
- Monitor workflow priorities including incoming papers and emails and take follow up action to ensure these deadlines and priorities are met in a timely manner.
- Review and edit briefs and correspondence in an accurate and timely manner for the work group.
- Manage the onboarding and offboarding of team members using the GIPS system, to ensure team members have the relevant network access and equipment in a timely manner and ensure GIPS is kept up to date for all staff movements.
- Monitor and maintain the work group's stationery supplies, records, budget expenditure, purchasing and timely payment of accounts via the FinCloud system.
- Ensure departmental document process and procedures are complied with by providing basic records management support and training to the work group as required and by championing best practice and continuous process improvements.
- Seek and support continuous process improvements through proactive observation, participation and collaboration within the work group, division and wider Department.
- Demonstrated experience in delivering a range of executive and business support functions for multiple teams.
- Demonstrated experience in managing stakeholders and collaborating with others to ensure work and outcomes are achieved to a high standard.
- Strong organisational and prioritisation skills, including the ability to be flexible and adaptable to changing priorities.
- Demonstrated experience in preparing and quality checking a range of business documents and correspondence to ensure fit for purpose and compliance with departmental style and format guidelines.
- Ability to seek solutions to problems through accessing various resources such as departmental policies, guidelines and people, recognising barriers and risks, and finding effective ways to overcome them with limited supervision.
Key Selection Criteria
- Demonstrated experience in delivering a range of executive and business support functions for multiple teams.
- Demonstrated experience in managing stakeholders and collaborating with others to ensure work and outcomes are achieved to a high standard.
- Strong organisational and prioritisation skills, including the ability to be flexible and adaptable to changing priorities.
- Demonstrated experience in preparing and quality checking a range of business documents and correspondence to ensure fit for purpose and compliance with departmental style and format guidelines.
- Ability to seek solutions to problems through accessing various resources such as departmental policies, guidelines and people, recognising barriers and risks, and finding effective ways to overcome them with limited supervision.
Experience and qualifications
- Proven experience in working in an executive or team co-ordination and support role is required.
- An administrative, secretarial or office management qualification would be desirable.
- Intermediate to advanced skills level in Microsoft Office (in particular Microsoft Teams and Onedrive), and proficiency in using records management, financial and procurement software programs. Experience using Content Manager, Fincloud, and Government Identity Provisioning System (GIPS) would be an advantageous but not a requirement.
About our culture
We aim to be a model employer providing an inclusive workplace that is understanding and respectful of differences such as gender, identity, race, disability or age. In addition, we are committed to supporting Aboriginal pathways between education and employment.
The Department strives to create an environment that supports a flexible and adaptive workforce. All requests for flexible working arrangements will be considered in line with operational requirements.
Further Information
For more information about the position and key selection criteria, please refer to the position description. If you have specific questions regarding the role, please contact
How to apply
To apply, select the ‘Apply Now' button and provide a copy of your resume and cover letter summarising your skills and relevant experience.
Applications close at midnight, 5 August, 2025. If you require a copy of this advertisement in an accessible format, please contact the Recruitment team.
Covid-19 Vaccination
DTF is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act). To support this DTF has a COVID-19 Vaccination policy which strongly recommends all DTF employees be fully vaccinated.
Covid-19 Vaccination
DTF is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act). To support this DTF has a COVID-19 Vaccination policy which strongly recommends all DTF employees be fully vaccinated.
Applications close Tuesday 5 August 2025 at 11.59pm
Posted
22 July 2025
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