Executive Officer

The Innovation Division, DETSI, is focused on driving economic growth, job creation, and better outcomes for Queensland through innovation and leads the department's innovation agenda.

The Executive Officer To The Deputy Director-General Innovation Requires

• High-level executive support skills, including extensive diary management and management of continually changing schedules, in a fast-paced and high-volume environment.
• Proven use of discretion when responding to and redirecting enquiries and the ability to actively listen, consult, and share information to ensure others are kept informed.
• Proven high level of personal responsibility for managing complex workloads, meeting deadlines, meeting objectives, and progressing work to ensure that senior executives' activities, events, and meetings are well organised and proceed with minimal disruption.
  
  
  

The Department of the Environment, Tourism, Science and Innovation (DETSI) recognises the enormous value a clean environment, innovative society and economy, and a diverse and inclusive culture makes to Queenslanders' lives. As a diverse organisation, the department brings together environment, heritage protection, national parks, tourism, science, and innovation to help achieve government objectives for a better Queensland.

The Office Of The Deputy Director-General, Innovation

• is a fast-paced, high-volume environment, which provides a high level of executive and administrative support, strategic advice, and executive services to the Deputy Director-General, Innovation
• supports the Deputy Director-General to guide the division to deliver high-quality, sustainable services, programs, policy, and corporate objectives, in alignment with the priorities and policies of the department, to deliver the best outcomes for Queenslanders
• liaises with the Office of the Director-General, Senior Executives within the department and the division, other government agencies, and external stakeholders to:
• proactively identify and manage issues
• support the Deputy Director-General in meeting the division's business objectives
• support the division's senior officers and staff
• ensure effective functioning of the Office of the Deputy Director-General.
  
  
  

The purpose of this role is to provide high-level and efficient confidential executive support to the Deputy Director-General Innovation.

As The Executive Officer, You Will

• Manage and provide high-level executive support and coordinate information and advice to the Deputy Director-General and Principal Advisor to ensure effective functioning of the Office of the Deputy Director-General.
• Provide and coordinate quality control for the administration of the Deputy Director-General's meetings, which includes coordination of forward agendas and briefs and follow-up actions that arise from meetings.
• Maintain the Deputy Director-General's diary, including organisation of appointments, accommodation, and travel arrangements.
• Screen and intercept telephone calls and redirect enquiries.
• Organise Deputy Director-General events and speaking engagements, including speech notes, travel, and logistics.
• Organise Deputy Director-General communication and engagement activities (e.g., divisional, executive and leadership team meetings, external stakeholder meetings), including associated documentation, conference room bookings, travel and logistics.
• Support the Principal Advisor in the coordination of whole of division projects and initiatives, including monitoring project progress and reporting.
• Coordinate agendas and papers for boards and committees chaired or attended by the Deputy Director-General, including pre-approvals, review, and comment prior to meetings.
• Assist with managing corporate card reconciliations, payment of invoices, stationery orders, and administrative reports.
• Develop and maintain relationships across the division, the Office of the Director[1]General, departmental offices, within government and with the private sector.
• Maintain continuity of workflows to ensure the Deputy Director-General and the Principal Advisor are supported.
• Contribute to a workplace culture based on values and behaviours which maintain a positive work environment that is safe, healthy, diverse, respectful, and inclusive.
• Foster a workplace culture that supports and promotes the interests of First Nations people and actively engage through our work to contribute to better outcomes for First Nations people.
  
  
  

Applications to remain current for 12 months.

Occupational group Administration