Overview
Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Melbourne - Southern suburbs
Reference: 1487436
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role
Attendance is NOT required during school holiday periods.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
The First Aid/ Administration Officer plays a vital role in fostering a professional and collaborative atmosphere within the school community. By liaising closely with team members, this position ensures the seamless administration of services that enhance the overall efficiency and effectiveness of the school's operations. Key responsibilities include, but are not limited to:
First Aid
- Administer First Aid to members of the school community as required.
- Administer all daily and as required medications in accordance with school policies and DET guidelines.
- Record applicable incidences in eduSafe+.
- Review all student medication for currency and follow up replacements with parents/carers.
- Maintain and update anaphylaxis, allergy, asthma, diabetes and all other medical records, ensuring currency of information.
- Ensure all medical alerts are all current and communicated effectively to relevant staff (including signage in the first aid room, classrooms, staff room) as per school policies and DET guidelines.
- Ensure medical supplies, first aid kits and spare clothing are maintained at all times and restocked as required.
- Maintain first aid room, ensuring it is clean and well organised.
- Staff medical training coordination.
Administration
- In consultation with the principal / Business Manger, determine and manage work priorities within the school office.
- Liaise with school staff in regard to support requirements.
- Coordinate the delivery of administrative services within the school.
- Develop and implement strategies to ensure effective administration procedures
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.
- Maintain and update office records, enrolment data, diary records, and basic written records.
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
This role is intended for an Education Support Staff member, working Monday to Friday, 10:30 am ¿ 3:00 pm each week. However, the schedule may be negotiable depending on the successful candidate¿s circumstances.
To apply, please submit a cover letter, CV, and responses to the selection criteria.
Conditions of Employment
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Mount Waverley Primary School has a strong tradition of high expectations and the 2025 NAPLAN results show our students performing in the top five percent of all Victorian schools. Joining our school ensures you will be part of a progressive school, focussed on embedding best evidence based practice to support our highly engaged students. Our school has a number of best practice agreements that we expect all staff to embrace. These school wide approaches ensure consistency across classrooms, embody our school motto of 'Achieving Success Together', and help us maintain high student outcomes. High on our agenda are the development of student voice and agency (Amplify); working as part of a team (P.L.C. - Professional Learning Communities); Readers and Writers Workshops; Conferencing in Literacy and Numeracy, as well as a reflective mindset - someone who will reflect on their practice, making changes themselves and taking onboard feedback, showing an ongoing willingness to grow and be a better teacher.
For all further information please see our school website: http://www.mountwaverleyps.vic.edu.au/
Should you have further questions, please contact our school principal Mr Campbell McKay on: [email protected]
Applications close Sunday 24 August 2025 at 11.59pm
Posted
11 August 2025
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