Hills Motor Repairs is seeking a highly organised and proactive Office Manager to oversee the daily administration of our office. This role is perfect for someone who enjoys creating structure, supporting a team, and keeping everything running smoothly behind the scenes.
The ideal candidate will be a confident communicator, a natural problem-solver, and someone who takes pride in maintaining a professional and positive work environment. If you're reliable, detail-oriented, and thrive in a leadership role, we’d love to hear from you.
Requirements:
A minimum of three years’ proven experience in office management or a Diploma level qualification in Business Administration, Management or a related field.
Character & Values We're Looking For:
- Strong organisational and multitasking abilities
- A natural leader with great interpersonal skills
- Proactive and solution-focused
- A supportive team player who enjoys helping others succeed
- Honest, trustworthy, and professional in all situations
Key Responsibilities
- Oversee the smooth running of daily administrative operations in the workshop, ensuring tasks are prioritised and completed efficiently
- Coordinate bookings, customer enquiries, and job schedules to support workshop flow and maximise productivity
- Allocate tasks and resources (staff, tools, equipment) to meet daily workload demands
- Assist with recruitment, onboarding, and training of new staff
- Monitor staff performance and provide day-to-day support to mechanics
- Supervise daily operations and support team development
- Respond to customer enquiries and liaise with the team to facilitate resolution of problems
- Maintain accurate records of customer jobs, parts inventory, supplier invoices, and service histories
- Call and liaise with insurance companies regarding claims, ensuring timely coordination and resolution of repair approvals
- Ensure office and workshop areas are well-equipped, stocked, and compliant with safety standards
- Keep systems and processes up to date with current automotive industry practices and government regulations
- Manage customer invoicing and payments, ensuring accuracy in quotes, job costing, and reconciliation of accounts
Salary offered
- A competitive salary of $70–78K + super
Job Type: Full-time
Pay: $70,000.00 – $78,000.00 per year
Education:
- Advanced Diploma / Associate Degree (Preferred)
Experience:
- Office management: 3 years (Required)
Work Authorisation:
- Australia (Preferred)
Work Location: In person
