Your role at St John of God Mount Lawley Hospital
We’re looking for an experienced and highly organised professional with demonstrated work experience in a personal assistant or senior secretarial role, preferably within a healthcare setting.
In this role you will proactively provide a high standard of executive assistance, secretarial and administrative support to members of the Hospital Executive team as assigned.
The role is offered on a permanent full-time basis, working 38 hours per week.
The Position - Personal Assistant
- Diary and email management of assigned Directors.
- Manage incoming communications, including answering and screening telephone calls and prioritising and distributing incoming mail.
- Coordination of the patient feedback and formal complaints process
- Produce accurate well-presented documents including letters, memos, briefing papers, reports and presentations in line with SJGHC documentation standards
- Provide comprehensive meeting support, including scheduling, creation of agendas, minute taking, room bookings, catering and av requirements.
- Coordinate authorised travel arrangements including flights, accommodation, vehicle hire and other arrangements as required, following SJGHC Policy.
- Initiate and contribute to improvements to administrative systems.
- Organise and manage office equipment and stationery requirements.
- Maintain a directorate filing system to ensure safekeeping and archiving of documents.
- Provide administrative support to the Managers within the portfolio as required.
- Demonstrate flexibility and adaptability by providing support to other Executive Administrators as needed, including during periods of leave or increased workload
- Undertake projects, as instructed by the Directors, and use own initiative to drive projects from commencement to completion.
To succeed in this role, you will demonstrate excellent interpersonal and written communication skills, with the ability to liaise professionally with executives, managers, caregivers, and the public. You will be confident in drafting emails, letters, reports, and memos on behalf of directors, while upholding a high standard of professionalism and confidentiality in all documentation.
You will demonstrate advance organisational abilities, the ability to prioritise workloads and to work to required deadlines while under pressure. In addition, you will have accurate and efficient typing, computer, document control and data entry skills with advanced MS Office suite skills.
Above all, patient care, the ability to create a welcoming and hospitable environment both personally and via telephone and written communication, will be at the core of everything you do committing to and supporting our Mission and Values.
We can offer you
- Salary: $85,508 to $91,420, plus 12% superannuation
- Permanent full-time position
- Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
- Novated leasing
- work related expenses
- self-education and
- additional superannuation
- A healthy work-life balance through flexible work options, additional purchased leave and well-being programs
- Employee discount on St John of God Hospital & Medical Services and Private Health Insurance
- Employee support through our dedicated free Employee Assistance Program (EAP)
- Green travel allowance – if you walk, car pool or use public transport you could be eligible for up to $1,500 per year
- Access to fitness and wellbeing benefits throughFitness Passport
For enquiries contact Rebekah Rankine, Executive Assistant, on (08) 9370 9290
Please note: If suitable candidates are identified, shortlisting and interviews may begin before the advertisement closes.
Position may be filled before closing date if a suitable candidate is identified
At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.
Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.
Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.
Report job
