Coordinate and support the delivery of high-quality pharmacy services in a leading healthcare environment.
Employment Type: Temporary Part Time until 17 October 2025 (with possibility of ongoing employment)
Position Classification: Administration Officer Level 5
Remuneration: $38.39 - $39.26 per hour
Hours Per Week: 26
Requisition ID: REQ586407
Who we are: We are a health service that touches thousands of lives across the Northern Sydney Local Health District, together as a team of like-minded people. We are passionate, driven and have the skills and knowledge to care for our patients whilst creating the best services possible. Our teams have meaningful, interesting and rewarding work everyday. We challenge and nurture each other, sharing our knowledge and experience so that we can deliver better care for everyone There’s a real sense of belonging here because we value and respect our patients, employees, and teams’ voices. You’ll feel a real privilege being a trusted caregiver in our patients, their families, their carers, and our communities’ lives.
NSLHD is proud of our diverse and inclusive workplaces, a place where health care professionals can thrive and feel they belong. We are committed to ensure that all our people feel respected and participate safely within a work environment without aggression, sexual harassment, discrimination, and racism.
Where you'll be working
Royal North Shore Hospital Pharmacy Department
What you'll be doing
The Pharmacy Administration Coordinator is responsible for delivering high-level administrative and executive support to the Director of Pharmacy and for coordinating the administrative functions of the Royal North Shore Hospital (RNSH) Pharmacy Department. This role ensures the smooth operation of departmental systems, supports governance and compliance activities, and contributes to the effective delivery of pharmacy services.
The position plays a key role in managing internal processes, including human resources administration, financial transactions, and maintenance of physical resources. It oversees the responsibilities of the Pharmacy Administration Officer and shares general reception duties, ensuring a professional and responsive administrative service across the department.
A core function of the role is to provide efficient and accurate administrative support to key medication governance committees, such as the NSLHD Drugs and Therapeutics Committee, the RNSH Medication Safety Committee, and the Antimicrobial Stewardship Committee. This includes preparing agendas and minutes, coordinating documentation, and ensuring timely follow-up of committee actions.
The Pharmacy Administration Coordinator is also responsible for managing invoicing processes related to revenue and cost recovery, including the preparation and reconciliation of invoices for external facilities, clinical trial sponsors, and non-Medicare eligible patients. The role liaises with internal stakeholders such as Finance and Procurement to ensure compliance with financial policies and procedures.
In addition, the position supports the department’s human resource functions by maintaining accurate payroll data, assisting with recruitment and onboarding, and ensuring staff records are up to date. The role also contributes to quality improvement initiatives, risk management processes, and the maintenance of digital and physical resources.
The Pharmacy Administration Coordinator ensures that the administrative operations of the Pharmacy Department are efficient, compliant, and aligned with organisational goals, enabling the delivery of safe, high-quality, and patient-centred pharmacy services.
Candidates will need to meet the following criteria:
- Experience in providing high-level administrative support, including managing executive correspondence, coordinating meetings, and preparing reports and documentation within a complex healthcare or multidisciplinary environment.
- Strong organisational and time management skills, with the ability to manage a varied workload, prioritise tasks, meet competing deadlines, and set boundaries.
- Experience supporting governance or committee processes, including coordinating agendas, distributing papers, taking minutes, and managing follow-up actions for formal committees or working groups.
Need more information?
For role related queries or questions contact Suzanne Olding on [email protected]
This is a NSW Health Category A position which requires immunisation and screening for certain diseases. The full list of requirements are outlined in the NSW Health OASV Policy (Page 11). You will be required to complete the OASV Undertaking/ Declaration Form and TB Assessment Tool during the recruitment process. Please upload this with your application along with any other vaccination evidence that you may have.
Applications Close: 8 July 2025
