At KordaMentha, we foster a culture of innovation, collaboration, and excellence. We’re looking for a proactive and organised Executive Assistant to support our leadership team in driving success and achieving ambitious goals.
In this key role, you will provide high-level support to our executives and their teams, managing calendars, coordinating meetings, handling travel, and ensuring smooth daily operations. This is a unique opportunity to work closely with senior leaders in an agile and impactful environment as the firm continues to expand.
Key Responsibilities:
Manage diaries, arrange meetings, and communicate with VIP clients and C-suite executives.
Prepare presentations, reports, and correspondence for senior leadership.
Coordinate travel and accommodation for executives.
Organize client functions, marketing events, and meetings, including technical setup and catering.
Handle incoming calls and emails, ensuring prompt action and follow-up.
Assist with invoicing, WIP reports, and CRM updates.
Prompt ordering of ASIC and document searches via the search service desk.
Assist with group projects and research requests as required.
Support interstate teams with meetings and events coordination.
Provide general administrative support, including document preparation, photocopying, and creating reports.
Qualifications
- Minimum of 4–5 years’ experience in a comparable role.
- Outstanding organisational and time management skills.
- Demonstrated ability to maintain professionalism in all interactions.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Confident navigating multiple technology platforms including CRM systems, SharePoint, and video conferencing tools.
- Proven capability to manage competing priorities and meet multiple deadlines.
- Resilience under pressure and ability to thrive in fast-paced environments.
- Strong initiative and accountability in managing responsibilities.
- Ability to work autonomously and collaboratively within a dynamic team.
- Excellent verbal and interpersonal communication skills.
- Flexibility in working hours and adaptability to shifting priorities.
- High attention to detail and commitment to quality.
- Willingness to take a hands-on approach to tasks and challenges.
Additional Information
At KordaMentha, we offer far more than just a job—we offer an opportunity to grow your career, expand your professional network, and make a tangible impact. As an integral part of our team, you'll collaborate closely with senior leaders in a firm that thrives on innovation and high-performance culture.
At KordaMentha, we believe there is strength in difference. Our entrepreneurial spirit expands the possibilities for action. We approach situations, challenges, and opportunities with optimism, curiosity, and diversity of thought. We seek novel solutions to problems and encourage unconventional and innovative approaches.
Our team's diverse skillsets, backgrounds and experiences fuel KordaMentha's different mindset. We encourage candidates from all backgrounds to apply, recognising that talent and potential extend beyond traditional qualifications. Our selection process values diverse perspectives and considers each applicant's unique strengths and capabilities.