Overview
Work Type: Fixed-term - Full-time
Salary: $97,955 - $111,142
Grade: VPS 4
Occupation: Administration
Location: Melbourne - CBD and Inner Metro suburbs
Reference: 8089
About Us
The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver sustainable projects, focus on customer engagement, streamline regulatory approval pathways, facilitate community consultation and better realise local economic opportunities for more liveable communities across Victoria.
Network Design and Integration delivers transport priorities through the planning, development and maintenance of an integrated pipeline of projects and strategic initiatives that provide safe, efficient and sustainable outcomes to all Victorians.
We’re focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.
About the Role
This is a 12-Months Fixed Term role from 27th October 2025
The Executive Assistant (EA) provides specialised high-level executive support to the Head of Rolling Stock and Ticketing. With a professional and positive approach the EA manages the activities of the Head of Rolling Stock and Ticketing and provides a central liaison point for key internal and external stakeholders.
The EA also manages the diary of the Head of Rolling Stock and Ticketing, provides support for meetings and events, ensures that all necessary liaison and support services are provided and coordinated. The role requires discretion to maintain confidentiality and draws on existing stakeholder networks to facilitate the flow of information across the Transport Group, transport agencies and with key external stakeholders. The ability to pro-actively build and maintain positive working relationships is paramount.
The EA also manages the diary of the Head of Rolling Stock and Ticketing, provides support for meetings and events, ensures that all necessary liaison and support services are provided and coordinated. The role requires discretion to maintain confidentiality and draws on existing stakeholder networks to facilitate the flow of information across the Transport Group, transport agencies and with key external stakeholders. The ability to pro-actively build and maintain positive working relationships is paramount.
The EA ensures the Head of Rolling Stock and Ticketing is equipped for meetings and assists in facilitating the flow of information to meet deadlines, and respond to stakeholders in a timely manner. The EA plays a role in resolving queries from the wider team including executives.
To access the Position Description, please click here.
Position Outcomes / Accountabilities
- Provide high-level executive support to the Head of Rolling Stock and Ticketing ensuring commitments and priorities are effectively managed through diary organisation. Provide effective management of all logistical aspects of the business, including travel, expenses, meeting coordination, document preparation and presentations.
- Manage all correspondence and information provision activities for the Head of Rolling Stock and Ticketing in accordance with tight timeframes and quality standards, including editing and/or preparing briefs, presentations and correspondence, managing the timely flow of parliamentary, ministerial and cabinet materials, and business reporting requests.
- Issues are researched and investigated on behalf of the Head of Rolling Stock and Ticketing and high-quality correspondence, briefings, reports and presentations are prepared and circulated in a timely matter.
- Highly sensitive and confidential incoming / outgoing information and enquiries are managed in a timely manner to ensure that there is effective communication and information flow.
Key Selection Criteria
The DTP is seeking a highly skilled professional with extensive experience in executive support, office management, and handling sensitive and confidential information in complex environments. The ideal candidate will have strong knowledge of Victoria’s public sector, exceptional written and verbal communication skills, and advanced proficiency in computer applications. Strong planning and organisational skills, with the ability to manage priorities and implement effective systems and processes, are essential for success in this role.
Qualifications and Experience
Desirable
- Experience directly supporting senior management or an executive.
- Previous government experience.
Culture Value
We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals.
As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals.
What we offer
- Meaningful work making Victorian communities more accessible and liveable
- Professional growth and development opportunities across the department and the wider Victorian Public Services
- A hybrid working model focused on collaboration and teamwork
- Optimal work-life balance initiatives including flexible working arrangements
- Opportunity to work across multiple urban and suburban hubs
- We prioritise the development of a safe and inclusive culture
Pre-employment checks and employment conditions
All new appointments to the department will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where there is a requirement for a mandatory qualification. Information provided to the Department of Transport and Planning will be treated in the strictest confidence consistent with the requirements of the Privacy and Data Protection Act 2014.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.
Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.
Non-VPS applicants will be subject to a probation period of six months.
How to Apply
Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.
If you encounter any issues, refer to our Quick Reference Guide for step-by-step instructions.
Applications close at 11:59 pm on Tuesday 19th of August 2025.
Please include both your resume and a cover letter. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.
For further information about the role, please contact Lauren Permain – Business Manager vialauren.permain@transport.vic.gov.au
Important Information:
- If you require any adjustments to fully participate in the recruitment process, or need the advert or attachments in an accessible format (e.g., large print), please contact us by phone or email. We're here to support you.
Applications close Tuesday 19 August 2025 at 11.59pm
Posted
30 July 2025