Location: Melbourne
Start Date: ASAP
Duration: Ad hoc support through to mid-December 2025
About the Role
We are seeking reliable and professional Meeting Assistants to join our Melbourne team on a casual basis. These roles provide essential support during peak business periods and are a great entry point into the financial services industry.
As a Meeting Assistant, you will play an important role in supporting our Client Relationship Managers at client Annual General Meetings (AGMs). You’ll be responsible for greeting attendees, managing registrations, and assisting with poll counts to ensure meetings run smoothly and professionally.
Key Responsibilities
- Welcome and register attendees at client meetings (such as AGMs).
- Record attendance accurately in the meeting system.
- Assist with vote counting and polling processes.
- Provide general support as directed by the Meeting Manager.
About You
We’re looking for individuals who are professional, organised, and confident in a client-facing environment. You’ll bring:
- Strong attention to detail and accuracy.
- Clear and articulate verbal communication skills.
- Ability to remain calm under pressure and adapt quickly.
- A professional and approachable manner. Confidence to interact with people at all levels.
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This is an excellent opportunity for individuals seeking flexible work with exposure to corporate environments.
Through our two businesses MUFG Retirement Solutions and MUFG Corporate Markets, we partner with a diversified portfolio of global clients to provide robust, efficient and scalable services, purpose-built solutions and modern technology platforms that deliver world class outcomes and experiences.
A member of MUFG, a global financial group, we help manage regulatory complexity, improve data management and connect people with their assets, through exceptional user experience that leverages the expertise of our people combined with scalable technology, digital connectivity and data insights.
Our MUFG Corporate Markets division provides clients with a comprehensive corporate market offering that connects issuers to their stakeholders. Our uniquely integrated range of corporate markets capabilities includes shareholder management and analytics, stakeholder engagement, share and unit registry, employee share plans, and digital and print communications. We also offer company secretarial support, as well as various specialist offerings such as insolvency solutions. We operate in twelve countries throughout Australasia, Asia, Africa, the Middle East, United Kingdom and Europe.
Our teams combine a wealth of industry experience with a rigorous focus on client management to deliver a premium service underpinned by market leading digital technology provided by our Technology division.
MUFG Pension & Market Services is building a dynamic, client focused, caring and inclusive culture that is built on the foundations of an entrepreneurial spirit, effective risk management, empathy and trust, and underpinned by its core values.
We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of the MUFG Pension & Market Services journey and together we will achieve our full potential.
We treat all individuals fairly and equitably and do not discriminate on the basis of diverse characteristics including, but not limited to gender, gender identity, sexual orientation, age, ethnicity, cultural background, physical abilities/disabilities, religious or political belief, marital or family status or carers responsibilities.
Candidates must have the relevant work rights to be considered for an opportunity at MUFG Pension & Market Services. Successful applicants will be required to complete background screening prior to commencement of employment.