Posted Date: 20 Aug 2025
Location:
Guildford, WA, AU
Reporting into the Group Manager – Regional Operations, the Operations Support Admin Supervisor will be working full-time from our South Guildford location. This role ensures administrative systems and processes are efficient, cost-effective, and aligned with business needs. The role leads a team who delivers a centralised service model that enhances collaboration between regional teams and head office.
Roster: Mon – Fri 8.5 hours per day (including unpaid meal breaks)
Location: South Guildford, WA
What you’ll do:
- Supervise and coach a team of 7 across payroll, mobilisation, purchasing, and property admin
- Drive continuous improvement in administrative systems and cost efficiency
- Oversee lease arrangements, renewals, and property-related expenses for ~150 properties
- Maintain active contract registers and alert stakeholders to upcoming renewals
- Support regional branches and contract sites remotely, ensuring consistent service delivery
- Ensure accurate reporting for line managers to identify system and spend efficiencies
- Collaborate with branch teams and support functions to streamline communication and processes
Skills and Experience:
- Minimum 3–5 years leading administrative or office support teams
- Proven track record in process improvement and cost efficiency initiatives
- Hands-on experience with property administration (leases, renewals, bills)
- Familiarity with payroll systems and mobilisation coordination
- Exposure to procurement processes and purchase order workflows
- Experience supporting multi-site operations, ideally in mining service industries
- Strong reporting and stakeholder communication skills
Our Benefits inclusive of but not limited to:
- Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
- Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
- Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
- Employee Referral Program– Opportunity to receive a referral bonus up to $5000 for applicable roles.
- Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity
Our Company & Commitment
With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.
At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.
Reference Number : 4500