Project Administrator

About John Holland:

At John Holland, our purpose is simple, we transform lives with everything we do.

We've always known that at its heart, infrastructure is about people - our customers, our employees, and their communities in which we work.

That's our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of a team that thrives on rising to the challenge of transforming lives for good.

About the project:

John Holland and Seymour Whyte have been engaged to deliver the Beerburrum to Nambour (B2N) Rail Upgrade Stage 1 project. The project is set to increase the capacity and reliability of the North Coast Line, enabling more efficient travel and improved passenger and freight connections between the Sunshine Coast, Moreton Bay, Brisbane and beyond.

About the role:

The Project Administrator will play a crucial role in supporting our project team, ensuring that all administrative functions are performed to the highest standard to contribute to the efficient operation of the project site. The successful candidate will be a pivotal member of the team, with a proactive approach to managing administrative tasks and the ability to adapt to the dynamic needs of the project.

Responsibilities of the role include:

• Provide administrative support to the project management team, including document control, correspondence, and filing
• Manage the reception area of the site office, greeting visitors, and handling inquiries
• Coordinate meetings, take minutes, and distribute action items to relevant parties
• Assist with the coordination of site inductions and training for new staff and subcontractors
• Maintain accurate records of site personnel, including contact details, attendance, and any certifications or qualifications
• Process purchase orders, delivery dockets, and invoices in line with company procedures
• Assist with the preparation of reports, presentations, and project documentation
• Ensure compliance with John Holland’s health, safety, and environmental policies
• Liaise with suppliers and subcontractors as required to facilitate site operations
• Manage office supplies inventory and place orders when necessary
• Facilitate the flow of information between the site and head office

To be successful in this key role, you must have:

• Proven experience in an administrative role, preferably within the construction or related industry
• Experience with document management systems and proficiency in MS Office suite
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to work independently and as part of a team in a fast-paced environment
• Knowledge of the construction industry and site operations is highly regarded
• Certificate or diploma in business administration or a related field is advantageous

• Strong attention to detail and problem-solving skills
• Adaptable and able to handle multiple tasks simultaneously
• Professional demeanour and a commitment to upholding company values

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you when you join John Holland?

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer;

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.