Are you ready to be the organizational maestro behind the scenes, contributing to the success of vibrant events and celebrations?
Don’t Stop The Party is seeking an Administration Assistant to join our dynamic team and play a crucial role in ensuring seamless operations for 1000’s of events every year.
Our exciting and rapidly growing business is looking for Admin “Ninjas” that can quickly develop in this exciting industry and ensure our clients are satisfied.
What you’ll do..
- Answer phone, email, and live chat inquiries promptly and professionally.
- Create, edit, and review quotes, contracts, delivery routing, and rosters for accuracy.
- Collaborate with the team to achieve sales targets and KPIs.
- Liaise with Operations and Warehouse crews to ensure a seamless delivery process.
- Achieve sales, conversion, and response time targets.
- Manage consumable re-ordering for optimal inventory levels.
- Contribute to a culture of continuous improvement.
Working with us is definitely not for everyone. We're on a mission to bring lasting memories to over 5,000 party goers each and every year. This is no small feat, and can only be achieved with the right kind of team members.
And we're not just looking for skills and experience. Having shared values is just as important.
Here’s ours:
✅ Results Only: At the end of the day, it’s the result that matters. Not the fluff in between. We only have one opportunity to do it right in this industry so the end result is all that counts
✅ Be Energetic: We’re in a fun industry! People are partying, people are looking for a good time so it goes without saying that we need to be a happy, energetic and enjoyable crew
✅ Responsive & Efficient: Our growth to date and our future growth is defined by this one value. In today’s world, everybody wants everything NOW, so the more responsive & efficient we are in doing so, the better we can serve our party goers.
✅ Do it Right The First Time: This comes back to your OWN personal values. Wanting to grow, wanting to achieve and wanting to deliver an exception product or service…the first time
✅ Be Accountable: Things will go wrong…things will get messed up but there’s no point in blaming others. Take accountability and responsibility for your actions sot hat you can learn from the lessons of your mistake(s) and do better next time
✅ Kaizen mindset: We share a commitment towards continuous small improvements so that we can make our tomorrows better than our todays.
Who this is NOT for:
❌ You get stressed out when there’s lots going on
❌ Growth and learning aren't a top priority for you
❌ Blaming others is your default approach
❌ You don’t like people
❌ “Close enough is good enough” is your mantra
If it looks like we might be a fit, and you know that you’re someone that stands out from the crowd in a busy environment...then we encourage you to take the next steps and apply below!
Think you're a fit?
We need someone who
- Has excellent communication skills
- Is detail-oriented with strong organizational abilities
- Is a team player with a sales-driven mindset
- Can effectively liaise across multiple departments
- Can demonstrate a track record of achieving sales targets
- Shows inventory management proficiency
- Embraces continuous improvement
Job Type: Full-time
Pay: $59,000.00 – $69,000.00 per year
Benefits:
- Employee discount
- Professional development assistance
Application Question(s):
- Which of our core values resonates with you the most, and why?
- Describe a time you had to juggle multiple priorities at once. What was the outcome?
- A customer calls, frustrated that their delivery hasn’t arrived. You’ve just discovered it was missed on the run sheet. How would you respond?
- Give an example of a process or system you’ve improved in a past admin role. What impact did it have?
- How would you go about reordering consumables that are low in stock but not yet out? What factors would you consider?
Work Location: In person
Application Deadline: 06/08/2025
Expected Start Date: 11/08/2025
