Administrative Officer - FBL (Learning and Teaching Portfolio)

Job Reference: 1007186

We are seeking an enthusiastic Administrative Officer to join the team within the Learning and Teaching Portfolio in the Faculty of Business and Law. In this role you will play a crucial part in ensuring the smooth operation of the area, providing essential support across various administrative functions.

Key Responsibilities:

• Create, publish and distribute reports and other documentation as required in a professional and timely manner (e.g. briefing papers, minutes, agendas and general correspondence).
• Undertake other administrative tasks which the incumbent might reasonably be expected to do, and which are consistent with the accountabilities and responsibilities of the role.
• Assist with the planning and execution of internal events, including but not limited to organising venues, catering, suppliers and promotional activities.
• Establish and maintain efficient administrative processes and practices within the area.
• Liaise with relevant area stakeholders and University functional areas (e.g. People and Culture, Finance) to ensure specific work is completed as necessary.
• Arrange and coordinate travel arrangements for senior staff and visitors in accordance with the university’s travel procedures.
• Diary management for the Dean, Learning and Teaching, as required.

What We’re Looking For:

• Considerable relevant work experience in a busy office environment is essential.
• Previous experience in a tertiary research environment would be highly regarded.
• Excellent time management and organisational skills with the ability to manage multiple and often competing tasks, prioritise activities and meet deadlines.
• Advanced computer skills, particularly in the Microsoft suite of applications.
• Strong attention to accuracy and detail.
• Effective oral and written communication skills with a well-developed cross-cultural sensitivity and diplomacy.
• Proven ability to work well in a team, including respecting difference, supporting others, accepting direction and working to group goals.
• A willingness to help out other team members and to conduct tasks outside the parameters of this job description if required.
• Flexibility to pivot and adapt to changing needs and priorities.
• Demonstrated initiative and problem-solving skills.

Role Requirements:

• As this is a continuing (permanent) role, you will require permanent work rights in Australia to be considered.
• Successful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin’s satisfaction.
• This position is based at our Curtin Bentley campus and candidates are expected to be currently located in Perth, WA. Relocation and sponsorship support will not be provided for this position.

About Curtin University
We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You:
Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more. For more information, check out our benefits page!
For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/

Join Us!
If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:

• Updated Resume
• Cover Letter outlining your interest and experience

If you have any queries in relation to this opportunity or the application process, please contact our careers team on [email protected] or 08 9266 9000 (option 3,1), quoting the reference number. Please note applications will not be accepted via this email address.

Applications close: Thursday 12th of June 2025

Disclaimer: Please note that there is no standardised time for the closing of adverts on the specified date. Therefore, we recommend submitting your application ahead of this deadline. Late applications will not be considered, and only successful candidates will be contacted.
Please note we are not accepting applications from recruitment agencies at this time.
Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.