Business Coordinator

Company Description

With nine design studios spread around the world, chances are you’ve seen our work before.

We work across architecture, landscape architecture, interior design and urban design - a rich multi-disciplinary mix of skills and perspectives that unlocks the economic, social and cultural value of projects.

We combine our creative design expertise with capabilities in strategy, research, technology and experience design, and we regularly collaborate with experts and partners from further afield.

Through our work, we're trying to build a more inclusive, sustainable future for communities - and create a more socially and ecologically resilient world.

Job Description

Working smarter and working better is critical to our strong client relationships and ultimately creating places people love.

In every studio, our dynamic Business Support teams build, maintain and improve the foundations that allow us to keep collaborating with our clients, partners – and each other. With talented team members integrated across the business, the team keeps Hassell running smoothly through administration, document control, graphics production, facilities and operations, business development, and process management.

About the role

As a Business Coordinator, you’ll be a vital member of the Business Support team helping to keep things running smoothly and efficiently. This is a dynamic and varied role where no two days are the same. You’ll work across all parts of the business, supporting our people, projects, and leaders while playing a key role in studio operations, business development, and event coordination.

The Business Coordinator is a diverse role, and as such offers the opportunity for the individual to play to their strengths. They can focus their efforts where they can have the greatest impact, while still providing general support across the business.

Key Responsibilities:

• Provide administrative assistance to multiple members of the leadership team as required, including calendar assistance, travel coordination, meeting setup, timesheets, and expense claims.
• Support administrative tasks such as document production, contract preparation for signing, meeting coordination, and travel coordination.
• Assist with document production for marketing and business development.
• Provide ad-hoc reception cover, including greeting clients and other guests to the studio, preparing meeting areas for client meetings with catering/coffee, and assisting with event coordination.

Qualifications

We’re looking for someone who is experienced and thrives in a creative environment and who has a ‘can-do’ attitude to tasks and responsibilities. The following skills and experience would be required:

• Prior administrative experience & previous executive/personal assistant experience (advantageous)
• Enthusiastic team player and collaborator
• Strong verbal and written communication skills
• High level of accuracy and attention to detail
• Ability in Microsoft Office suite (Outlook, Word, Excel, PowerPoint,) and an aptitude for learning new technology
• Competency with Adobe Suite package (particularly InDesign)
• Proven graphic/layout skills
• Strong skills in document production: letters, reports, charts, spreadsheets etc
• Previous experience producing submissions/bids for tender (advantageous)
• Knowledge of design and creative industries with design qualifications or employment history (advantageous)

Additional Information

Why Hassell?

Our team enjoys a wide range of benefits to support their development and well-being:

• 16 weeks paid parental leave for both primary and secondary carers. 
• A progressive flexible work policy that allows hybrid work, location flexibility and work pattern flexibility
• Inter-studio transfer opportunities 
• Wellbeing benefits 
• Development and training opportunities, including access to online training programs and our People Coach program. 
• Study assistance.

Hassell is an inclusive, equal opportunity employer that celebrates diversity. We demonstrate our commitment to reconciliation and cultural safety by fostering inclusive environments that value the cultural identities, perspectives, and practices of all individuals. We prioritise ensuring that everyone feels safe, included, and respected.

Our local studios serve as primary hubs for in-person connection and collaboration, and we offer flexible and hybrid work arrangements. Hassell encourages sustainable work hours and actively supports the holistic health and well-being of our people.

Apply Now!

We're a fast-paced and proactive practice, so we don't wait until applications close to review them.

In order for your application to be considered please submit your CV.

Please note that we do not accept speculative candidates via agencies or third parties.

Our Brisbane studio is located on Yugerra and Turrbal Country. We acknowledge and respect the Jagera and Turrbal peoples as the original Custodians of the land upon which we work. We honour their Elders past and present whose knowledge and wisdom has, and will, ensure the continuation of cultures and traditional practices.