Coordinator, Election Venues

Why join us

At the Victorian Electoral Commission (VEC) we are not just about elections, we are about enabling all Victorians to actively participate in their democracy. The VEC conducts state and local council elections and is responsible for promoting public awareness and understanding of electoral issues in the Victorian community. Our goal is to be change ready and responsive to legislative changes and community expectations in a dynamic and complex operating environment.
We provide a values driven workplace culture with a passion for excellence and innovation in the services we provide. We offer a supportive environment that encourages professional development and provide opportunities to broaden your experience though internal working groups and committees across VEC branches. to make a meaningful contribution to the democratic process.

Important update on location: this role offers an exciting opportunity to be part of the Event Strategy and Delivery (ESD) Branch during a period of growth and transition. Initially based at 530 Collins Street, Melbourne VIC 3000, the position will relocate to the new office at 465 Plummer Street, Port Melbourne. The new location will become the primary workplace for the ESD branch from January 2026, with some teams transitioning ahead of this date. This role will transition from October 2025.

What you will be doing
Reporting directly to the Manager, Election Venues, this role will be responsible for:

• Coordinating venue sourcing, assessment, set up and continuity of operations
• Coordinating cross-functional collaboration to ensure venue acquisition meets needs of functionality, OHS, technology and security
• Maintaining procedures and supporting policy development in relation to venue acquisition and management
• Assisting with issue management, risk identification, and reporting to leadership.

What you will bring to the role

• Strong analytical, conceptual, and problem-solving skills
• Exceptional verbal communication and stakeholder relationship management
• Strong written communication skills and the ability to produce high quality business documentation
• Previous experience in event management, facilities, logistics, or project management is highly desirable
• Attention to detail and experience managing project documentation, tracking progress, and delivering to timelines
• Commitment to the VEC's core values.

How to apply
All applicants must submit:

• a current CV and
• a separate document with responses to Key Selection Criteria (KSC) 6.1, 6.2, 6.4 and 6.5 as listed in the position description.
• Applications should be lodged online via the Apply Now button (below). The VEC can only accept applications lodged via Victorian Government Careers website.

We highly encourage Aboriginal and Torres Strait Islander people, people with disabilities and culturally and linguistically diverse people to apply. We are committed to diversity and inclusion in our workplaces with the people we employ, and at the ballot box with the people we serve. We aim to create a workplace that is inclusive, equitable, and safe for all. We understand that candidates may need adjustments in the recruitment process and/or workplace. For any questions or request for accommodations, please e-mail [email protected] - Successful applicants will be required to satisfy character clearance requirements, including but not limited to Nationally Coordinated Criminal History Check (NCCHC) and working with children check. In accordance with Se ction 17A of the Electoral Act 2002, the VEC may ask applicants to disclose specific political activities that could compromise the perceived independence of the organisation. Learn more about disclosing political activities.

VEC contact details
For further information please contact Kelly McRae via [email protected]

6 August 2025