Corporate Receptionist

Summary

Jefferies is seeking an exceptional Corporate Receptionist to join our front of house team in Sydney. Jefferies is a leading global, full-service Investment Banking and Capital Markets firm.

The Corporate Receptionist provides exceptional high-end service to clients, answers incoming client phone calls, manages the hosting of client meetings and coordinates meeting room and facilities requirements.

This is an exceptional opportunity to work in a high-end environment.

Primary Responsibilities

• The full range of corporate reception responsibilities to clients and staff at a superior level
• Greet all guests at reception in a welcoming professional manner
• Answer incoming phone calls and direct to the appropriate contact
• Manage meeting room calendars to ensure that all meeting room requests are responded to and accommodated
• Coordinate meeting requirements (agenda, materials, catering and IT) and set up meeting rooms.
• Provide front of house service, including coffees for client meetings
• Organise catering for client meetings
• Manage incoming and outgoing mail/courier requirements
• Ensure the reception area, meeting rooms and boardroom are presentable at all times
• Ensure the back of house kitchenettes are stocked and tidy
• Manage all incoming and outgoing mail, including couriers
• Make bookings and reservations for staff
• Manage the security passes for staff and guests
• Ad hoc administrative support, including expense claim reimbursement processing
• Assist with general resource management tasks and marketing tasks
• Assist with day-to-day facilities services and tasks

Required Background

• At least three years’ experience in a premium service environment including as a Corporate Receptionist, luxury 5-star hotel Receptionist, in a premium fine dining restaurants as a host or airlines.
• Experience in engaging and building rapport with VIP clients as well as the ability to engage with and develop relationships with a diverse range of people
• Comfortable working in a fast paced and dynamic environment
• Able to manage calls and relay messages
• Proactive with great initiative and passion for owning your responsibilities and delivering high quality support
• Able to maintain high levels of cleanliness for the front of house
• Ability to multitask and prioritise tasks
• Ability to handle sensitive information with the utmost discretion and confidentiality.
• Practical, organised and level-headed
• Professional demeanour and appearance
• Good understanding of Microsoft suites including Outlook, Excel and Word
• Whilst not essential for the role, tertiary qualifications would be highly regarded

Benefits

• Above market salary plus super
• Discretionary bonus
• Private medical insurance
• Employee referral rewards
• Employee assistance program
• Premium modern corporate offices

This position is full-time permanent, Monday to Friday from 8.30am to 5.30pm with some early morning and after-hours requirements to attend to client meetings.