Executive Assistant and Project Officer

• Continuing full time position - Hybrid working, 4 days on campus, located on the Darlington Campus

• Opportunity to provide executive assistant and project management support in a school that is a passionate leader in creating a digital, sustainable and healthier future

• Base Salary (HEO6) $103,185 - $111,237 p.a. + 17% superannuation
  

About the opportunity

The School of Chemical and Biomolecular Engineering (CBE) are welcoming applications for an Executive Assistant and Project Officer to provide a broad range of administrative, operational, and project support to the Head of School, School Manager and the school to meet the operational requirements.

This role will work in partnership with various internal and external stakeholders. Flexibility, a proactive approach to change, and a willingness to work through ambiguity are key as we continue to embed a renewed operating model.

Your key responsibilities will be to:

• maintain the diary and reconcile expenses of the Head of School and School Manager

• support the Head of School and School Manager in the day-to-day operation of the school including onboarding of new staff members

• · maintain a comprehensive understanding of the current challenges impacting the operation of the school and support raising and resolving them by liaising with the relevant PSU

• support the Head of School and School Manager in delivering a range of strategic and operational projects, such as school planning, events, compliance, external engagement, marketing materials, reporting, or internal process improvements

• handle sensitive information with discretion and maintain confidentiality at all times

• support the school committees and work with the relevant professional staff and academic roles to support CBE staff and students.

• support the Head of School and School Manager in delivering projects for the school

• support the school with iChemE and Engineering Australia accreditation.
  

About you

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and are looking for an Executive Assistant and Project Officer who has:

• a tertiary qualification with some relevant work experience; and/or equivalent combination of relevant experience and training

• experience building strong working relationships with a range of stakeholders, including academic staff, professional staff, and external partners, and a commitment to providing high-quality support services

• effective and tactful communication skills (both verbal and written) together with strong problem-solving skills and the ability to use initiative and exercise sound judgement, along with the ability to prioritise workload during busy periods

• ability to work independently and as part of the team

• excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines and achieve required outcomes

• superior computer skills, experience with Microsoft Office (in particular Excel and Powerpoint) together with experience operating with large, corporate-level database and information systems

• familiarity with systems such as Workday, Campus Assist, Concur and PowerBi

• experience delivering projects, preferably in a tertiary education environment.
  

Important - Please outline your relevant skills and experience in your cover letter as well as provide an example of a time when you were responsible for delivering a project or piece of work while managing multiple and competing deadlines, and attach to your online application.

Work Rights

You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion , evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ+ . We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion .

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Cherie Goodwin or Rebecca Astar, Recruitment Operations by email to [email protected] .

© The University of Sydney

The University reserves the right not to proceed with any appointment.

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