Job description
Agency Department of Education and Training Work Unit Teaching and Learning Services – Secondary Years
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $75,091 - $85,611 Location Darwin
Position number 19296 RTF 327426 Closing 31/07/2025
Contact officer Joshua Victor, Project Officer on 08 8944 9253 or [email protected]
About the agency https://education.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=327426
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the
OCPE website.
Primary objective
Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative coordination and
Ministerial Liaison support
Context statement
Teaching and Learning Services provides evidence-based differentiated services and support to preschools and schools to maximise
outcomes for Territory children and young people. Our services encompass quality teaching and learning, national and systemic
assessment, transition to boarding school support and policy coordination. TLS also plays a strategic role in implementing government
priorities, offering expert advice to the education minister and the department’s senior executives. We enhance our work by actively
engaging with a broad range of stakeholders to ensure best outcomes for all of our clients.
Key duties and responsibilities
1. Provide comprehensive administrative support to an executive which may include:
- Providing high level secretarial support including minute taking and logistical support to working groups, committees and
- Monitoring all communication channels in and out of the Executive’s office, including email and diary management, scheduling
- Maintaining appropriate administrative systems, registers, processes, databases and record management ensuring effective and
- Managing a range of procurement functions including travel arrangements, purchasing and processing credit card transactions
- Supporting working groups, committees and for events/functions the Executive/ work unit are involved with.
2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to, all levels of staff within the
agency, the Minister’s office, external stakeholders and the general public.
Selection criteria
Essential
1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars, scheduling
meetings, handling correspondence and maintaining confidential files and records.
2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams and PowerPoint) and record management systems with a willingness
to adopt new technology.
3. Well-developed professional, interpersonal and influencing skills with the ability to communicate (both written and verbally) with a
diverse group of stakeholders and build positive working relationships with other executives and staff.
4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the flexibility to
handle changing priorities and work independently with minimal supervision.
5. Attention to detail with ability to delegate and escalate issues, develop creative solutions and seek out positive improvements
Further information
Under the Standardised Role and Recruitment program applications found “suitable but unsuccessful” may be given future consideration
for identical vacancies in the Northern Territory Public Sector. Applicants not wishing for future consideration may opt out if contacted
by Workforce Services.
The selected applicant must hold a current NT Working with Children Notice (Ochre Card) and driver’s licence or the ability to obtain prior
to commencement.
