Executive Assistant

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don’t hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?

• Ongoing opportunity available
• Provide the Executive Director, executive and business unit with high level, confidential secretarial and administrative support, including email and diary management.
• Contribute to a dynamic and busy team
• VPS4 salary: $97,955 to $111,142 plus superannuation

About Us

The Integrity, Regulation and Legal Services (IRLS) group supports the Attorney-General, other DJCS Ministers and the department by providing legal, policy, integrity and assurance expertise. We work collaboratively with key entities across the justice system and the department to ensure our work is strategic, relevant, holistic and people centred.

The group has a broad range of responsibilities, including legal advice and services coordination, departmental integrity functions, legal policy and stakeholder management in the integrity, major crime, liquor and gaming spaces and liquor and tobacco licencing and regulation.

Integrity Policy and Performance supports the Attorney General in her role as the Minister responsible for Victoria's integrity system, provides whole-of-Victorian-government policy leadership on integrity and oversight, privacy and information sharing issues, and supports the operation of integrity agencies within the Victorian Government.

The Major Crime, Informants and Investigative Powers team is responsible for delivering priority reforms for government, including implementing the recommendations of reviews into Victoria's investigative powers laws, supporting and co-ordinating the Government's response to the Royal Commission into the Management of Police Informants, and coordinating broad reviews of other key legislative schemes as required by the Attorney-General or by statute.

About the Role

The Executive Assistant role will lead the provision of high-quality, confidential business, administrative and executive support to the Executive Director, Integrity Policy, Performance and Major Crimes and to the executive team, including diary and email management, stakeholder liaison, relevant office functions and the tracking of key deliverables such as correspondence and briefs.

About You

As our ideal candidate you will have:

• Demonstrated experience in office management and executive support to senior executives within a highly sensitive and complex environment.
• Demonstrated ability to analyse issues and determine priorities in an environment of tight and conflicting deadlines, to take initiative and work under limited direction.
• Skill and experience using Office 365 suit and TRIM, the department's electronic document management system.
• Experience using the DJCS Electronic Briefing & Correspondence system, or an equivalent electronic briefing platform, is highly desirable.

How to Apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include reference checks, national police checks and misconduct screening. Dependant on the role, other checks may include VicRoads checks, drivers licence checks, medical checks, Working with Children Checks, and Declaration of Private Interests (for executive and responsible officer roles).

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

IMPORTANT INFORMATION:

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.

Applications close Monday 30 June 2025 at 11.59PM