Full Time Admin Assistant ES1-2

Overview

Work type: Full time

Salary: Salary not specified

Grade: Ed Support Level 1-Range 2

Occupation: Education and Training

Location: CBD

Reference: 1479338

Selection Criteria

SC1 Proven experience in providing high-quality reception and administrative support in a school, or similar environment, delivered with professionalism, efficiency, and a positive attitude.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively within a team environment with members of the school community including students, staff, parents, and other stakeholders.

SC4 Demonstrated high level of organisational skills and the ability to coordinate and prioritise workflow, along with the ability to work to and meet deadlines.

SC5 Demonstrated proficiency in systems relevant to the role, preferably including CASES21 Administration and Finance, Compass, AIMS, PAL, and the Microsoft Office Suite. Proven ability to quickly learn new technologies and a strong commitment to ongoing professional development to achieve effective outcomes.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Responsibilities

This role includes, but is not limited to the following tasks:

• Provide routine reception and administrative responsibilities including assisting with telephone, email, and face to face enquiries, deliveries, and stock control.
• Maintain and process school-related data electronically across various areas, including enrolments, creditor payments, sundry debtor invoicing, AIMS, events, and hire enquiries, using Department of Education and third-party systems. Our team operates in a fully digital environment, collaborating effectively and completing tasks without the need for printing.
• Assist in coordinating internal and external school event bookings.
• Assist in the effective delivery of a range of general administrative services across the school.
• Undertake First Aid Officer duties as required.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Join a unique and dynamic team at the Centre for Higher Education Studies (CHES) as a full-time member of our education support team. This can also be negotiated for the right person.

Located at 669 Chapel Street, South Yarra, our purpose-built, four-storey facility features state-of-the-art amenities, including:

• A full auditorium
• University-standard science laboratories and design rooms
• Recording studios
• Professional learning spaces
• General-purpose classrooms
• Collaboration zones
• A rooftop terrace with a distinctive learning space

These learning environments reflect CHES¿s flexible and forward-thinking approach to teaching and learning. In addition, our high-quality virtual learning platform ensures students across Victoria can access CHES programs, regardless of location.

CHES is designed to support high-achieving and high-ability students by providing the space, structure, and support needed to extend their learning beyond a traditional VCE experience. As a statewide provider of Higher Education Studies, we offer first-year university subjects and deliver four highly regarded VCE studies:

Our mission extends beyond students. Through our Professional Learning Program, we equip teachers in Victorian government schools with the skills to identify and support high-ability learners.
This statewide program empowers teachers with effective strategies to identify and support high-ability learners through curriculum design and effective classroom teaching practices.

Our Purpose

CHES is a direct response to the Victorian government¿s commitment to Excellence and Equity, including extension, acceleration and enrichment for high-ability students.

At CHES, we aim to foster and inspire the full development of senior secondary students¿academically, intellectually, socially and emotionally¿and we are a catalyst for new ways of learning that bridge secondary school and tertiary education. At CHES we celebrate the talents and strengths of our students and provide them with a safe and stimulating space to extend their learning.

To support students across the state, we use a `hy-flex¿ learning model. CHES students can learn on-site, online or a blend of both through our high-tech and flexible specialist spaces.

Our approach to teaching and learning is co-designed with universities and is based on empowering students to take ownership of their learning within a mature learning environment. We also offer enrichment programs for students, including mentoring and masterclasses, presentations and conversations with academics, experts and leaders.

Interested in Joining CHES?

For more information or to arrange a visit, please contact:
Belinda Hill, Business Manager
¿¿ [email protected]
¿¿ 03 9063 1170

Visit our website: https://ches.vic.edu.au