Manager, Ministerial Services

About us
The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.

About the role
The Manager, Appointments and Portfolio Services is responsible for providing specialist and technical support to the Director, Cabinet and Ministerial Services by leading and managing whole of department workflows to support statutory appointments and non-statutory appointments to portfolio entities, the provision of advice to the Governor in Council, gazettal and, where relevant, the tabling of documents in Parliament.

The role will provide strategic governance advice on portfolio entities, draft and review authoritative briefs, discussion papers and reports for the DGS Ministers and other senior departmental officers on highly complex, sensitive, and emerging issues within demanding timeframes.

The position will also be responsible for the supervision and management of Department Liaison staff in DGS Ministers Offices.

About you

To be considered for the role, you must be able to demonstrate:

• Highly developed interpersonal and stakeholder management skills, with demonstrated ability to establish and maintain effective working relationships
• Provide advice on processes and policies, and work effectively, sensitively and collaboratively with a diverse range of internal and external stakeholders to influence outcomes.
• Motivates others to deliver against goals; and supports Departmental Liaison staff as required.
• Provides high level advice on influencing and the needs of target audiences
• Provides advice on the content and style appropriate to the audience
• Experience and understanding of the broad policy and operational issues facing the Victorian Government, together with a sound knowledge and thorough understanding of policy development and evaluation, and Victorian Parliamentary and Cabinet processes.
• Has a comprehensive understanding of external and internal issues that influence the strategic direction of the organisation.
• Provides subject matter expertise and building capability of others.

Mandatory requirements

• Demonstrated knowledge of and experience with the application of Whole of Victorian Government appointments guidelines and Governor in Council processes.
• Demonstrated knowledge and experience in delivering Ministerial, Cabinet and Parliamentary or other government business services in a complex multidisciplinary environment.
• Demonstrated experience in managing and leading teams.

Key Accountabilities

• Manage and provide leadership to Department Liaison staff by providing clearly defined role expectations, monitor performance, and provide timely and constructive feedback to ensure the team provides high level of service within demanding time frames.
• Coordinate DGS' statutory and portfolio appointments, ensuring compliance and governance requirements in accordance with legislation and policy by briefing Ministers on forthcoming vacancies, supporting business units with their recruitment processes, managing probity checks and facilitating necessary paperwork for the Governor in Council.
• Oversee the tabling of required documents in Parliament, including coordinating responses to questions on notice and constituency questions, and advise on compliance with tabling requirements.
• Establish and maintain professional working relationships with various stakeholders in Ministers' offices, Deputy Secretaries, senior executives, managers, departmental staff, and other government agencies.
• Provide training, mentoring, feedback and proactive support to the team members in career development and growth opportunities and undertakes performance management of the team to ensure they are meeting expected standards

For specific responsibilities please review the attached position description.

This position is only open to applicants with relevant rights to work in Australia.

How to apply

Apply before the advertised closing date 11:59pm on 22 June 2025. All applications should include:

• a resume; and
• a cover letter which addresses the key selection criteria (within three pages)

Other relevant information

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DGS has a COVID-19 Vaccination policy which strongly recommends all DGS employees be fully vaccinated.

Preferred candidates will be required to complete a Pre-employment Declaration and Consent Form. Employment of successful candidates will be subject to a National Police Check.

DGS actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples. All roles at DGS can be worked flexibly, however it may differ from role to role.

Applications close Sunday 22 June 2025 at 11.59PM