Programs Manager

Overview

Work type: Full time

Salary: Salary not specified

Grade: Ed Support Level 1-Range 3

Occupation: Other

Location: Northern Metropolitan

Reference: 1478466

Selection Criteria

• Demonstrated experience in planning and coordinating events, excursions, or school programs.
• Strong administrative and organisational skills with attention to detail.
• Excellent communication and interpersonal skills with the ability to work collaboratively across a school environment.
• Knowledge of DET excursion policy, risk management, and child safety standards (or willingness to acquire).
• Ability to manage multiple tasks, meet deadlines, and adapt to changing priorities.
• High-level ICT skills. Previous experience with school platforms such as Compass and CASES21 highly desirable.
• A commitment to supporting equitable and enriching learning opportunities for all students.

Role

Position Description

The Programs Manager is responsible for supporting college leaders and teaching staff in the planning, coordination, and administration of student programs and experiences, including incursions, excursions, camps, and other co-curricular activities. This role reduces the administrative burden on staff, enabling them to focus on high-quality teaching and learning, while ensuring students benefit from a diverse range of enriching educational experiences. The Programs Manager will also work with Middle School and Senior School leaders to help ensure all students are engaged in an engaging and personalised learning pathway. This may require working with the college timetabler to process subject changes and to action personalised attendance and learning plans for students with additional learning requirements. (Level to be determined based on experience and school structure).

Responsibilities

Key Responsibilities

• Work with school leaders and staff to identify, support, create and schedule student programs that are inclusive and supportive of student needs. (incursions, excursions, camps, workshops, lunchtime activities, student-led initiatives, personal best, assemblies, and College events).
• Manage and run the end-to-end administrative process for all extra-curricular and outreach programs, including, but not limited to: booking venues, transport, catering, risk assessments, student activity locator, permission forms, and Compass event creation.
• Liaise with external providers, venues, and agencies to coordinate logistics and ensure compliance with DET and school policies.
• Support the preparation and submission of documentation for School Council approval where required.
• Monitor program budgets, process invoices, and ensure activities remain cost-effective.
• Maintain accurate records and calendars of all student activities and events.
• Communicate and track TIL (of all applicable activities) and report this to Admin Team
• Parent communication related to events, including permissions, medical information, and event details.
• Promote the experiences of students through the creation of media posts (Social, newsletter, Website)
• Evaluation of programs and feedback from staff and students.
• Ensure programs meet risk management, child safety, and duty of care obligations.
• Assist the office staff with general administrative duties in peak times of workload or to cover staffing shortfalls.
• Undertake other duties as may be deemed necessary by the Leadership Team.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

¿Our job is not to prepare students for something, it is our job to activate our students to prepare themselves for anything.¿

Adapted from AJ Juliani.

Bundoora Secondary College is a year 7-12 College in a quiet residential area of Bundoora, a northern suburb of Melbourne. We are an innovative, caring school and take great pride in knowing every member of our community (both staff and students) as individuals and as learners.

The school is set on a well-developed, picturesque site adjacent to Gresswell Forest. The spacious grounds include a variety of playing fields and as our school farm continues to develop, a range of animal paddocks, productive gardens and indigenous flora plots. Our school is accessible by foot, bike or car and is well serviced by our school buses and public transport. Our school enjoys a strong partnership with our neighbours including Melbourne Polytechnic, Latrobe University and RMIT Bundoora Campus as well as other universities further afield. BSC is a Child Safe school and expects all employees to be cognisant of the expectations upon them to contribute positively to our child safe environment.

BSC is currently experiencing a period of strong growth as we implement our new curriculum program and pedagogical approach with a vertical structure of subject offerings across the traditional 8 ¿ 11 years called our PACE21 (Passion and Choice, Empowerment 21st Century skills) program. This program empowers students to choose the pace of their own learning journey. Our core purpose is to provide a broad and challenging education that is future focused and will develop students' 21st Century skills, abilities and knowledge for further education, training, work and community participation.

In order to do this, we require staff who are curious, flexible and generalist in their philosophy and thinking.

Students at BSC are not bound by the traditional year level classes. The school is broken into three cohorts - a common Entry year (the traditional year 7), PACE21 (traditionally years 8-11) and Graduation year (traditionally year 12). Our broad pathways focus and the vertical structure supports students choice and provides flexibility across our learning program ensuring that all students can engage in their learning at their point of interest and be challenged at their point of need.

Rigour remains a core value so high expectations of students will continue and progress will be routinely reported against the BSC Great Student (21st century skills) matrix and the Victorian Curriculum skills continuum to ensure that all students will achieve success. We are very much aware that ongoing feedback to students will support them in developing a growth mindset and promote learning so that each student can reach the next level.

We are a diverse and inclusive community. We live by our school values - Respect, Responsibility, Resilience, Relationships and Rigour (the 5 R¿s). At BSC, students have an authentic voice into the everyday decision making at the school. We provide a variety of opportunities for student voice such as a Student Leadership Council, student lead tours, public speaking at assemblies and membership of College Council with voting rights.

Learning takes place in well-equipped air-conditioned courtyard style buildings, which contain specialist areas including a Library Resource Centre and student social space, the ECA Centre which contains a gymnasium, weight training facility and drama studio, the Arts and Technology areas including food, wood and media, art and craft, ceramics, painting and drawing and music laboratories. Science rooms are fully equipped for practical experiments and activities with two 3D printers and an emphasis on robotics. Each classroom is provisioned with an interactive whiteboard and our 1:1 digital technologies program is enhanced by the schools provision of PCs and MACs.

To enhance the student¿s learning experience, traditional co-curricular programs such as sport, drama and music performances, instrumental music, excursions, camps, art exhibitions and displays and student leadership have been incorporated into the mainstream curriculum to ensure that all students can pursue their passions.

Strong emphasis is placed on catering for the individual learning style of each student. Achievements are recognised and celebrated. BSC promotes an environment that encourages students to investigate, understand and actively design and participate in their learning through a variety of teaching and learning strategies.

Parents are welcome and encouraged to participate in all College activities and to work with teachers in developing positive educational outcomes for their children. While formal reporting to parents takes place twice a year, the College emphasises the continual monitoring and communication of student progress to students and parents.

We actively involve our community in the development of our educational programs, policies and the provision of a supportive and caring environment. This is reflected in our house teams and our wellbeing structures that exist to assist students and parents. The implementation of the Student Empowerment Guidelines results in an environment where students from a wide range of cultures and backgrounds exhibit co-operation and acceptance towards each other.

We have established positive links with our neighbouring primary schools as a means of easing the transition of students into the College, as well as providing continuity in their educational programs.

Bundoora Secondary College ¿ BSC ¿ where students experience education by student choice.