Real Estate Project Manager

Job Summary

The Real Estate Project Manager’s responsibilities include managing major projects within the Hermès Australia Subsidiary in collaboration with the regional real estate team and external architect and design partners.  Leading minor improvement projects, and leading maintenance programs within the subsidiary.  The work involves both independent and collaborative interactions.  This role will lead, engage and coordinate responsibilities and tasks between store operations, finance, contractors and suppliers. The scope of work touches upon the full range of real estate assets - the store network and offices.

The role requires strong leadership experience, positive attitude, adaptability, sense of anticipation, team spirit and collaboration, attention to detail and willingness to learn. The Real Estate Project Manager’s duties are to ensure that all assigned projects and programs are executed professionally, on time, on budget with quality and meeting Subsidiary expectations. 

Main Responsibilities:

• Manage the day-today activities of major projects – overseeing architects on site with store team, contractors and suppliers. 
• Tracking schedules, logistics of materials, cost checking, and checking drawings. 
• Lead minor projects which will include improvements to stores, staff amenities, office changes.  These may include collaborations with IT, Communications or VM departments.       
• Lead maintenance programs educating local teams/suppliers and enforcing standards, i.e. inspections. 
• Manage safety and security measures relating to projects.
• Proactively instigate sustainability initiatives in design/construction/operations.
• Support the qualification of local suppliers and perform factory inspections as needed.
• Support the creation of local standards and procedures.
• Maintain effective relationships with MD, Interni (Architect and Design partner), regional departments, RDAI, subsidiary management and departments, local suppliers and landlords.
• Advises / confirms with MD, CoDir, Regional management, RDAI on key project decisions. 
• Maintain the subsidiary’s digital archives of data,  drawings and specifications accurately.

Strata Management

• Strata management of 3 Hermès Australia owned portfolios (4 lots) 
• Attend all Strata Meetings on behalf of HAUS and coordinating relevant strata actions as required.
• Provide relevant report and updates to Managing Director (MD) on issues at hand.
• Liaise with strata, builders and architects for any works impacting Hermès owned properties, being the project manager for these works, liaising with regional Real estate team when applicable.
• Advise any budgetary impacts in way of special levies and strata issues and costs to MD, Operations and Finance Department.

Real Estate and Lease Document Management 

• Support MD and regional Legal team, in the administration of all lease documents, liaising with landlords for specific clauses and lease obligations.
• Meticulous update and documentation of all lease documents as all documents are complex and detailed. 
• Attend landlord meetings for updates and opportunities for future expansion and/or growth opportunities.
• Support in the management of and attend to any lease agreement points. 
• Support MD in lease management and negotiations for all Hermès locations.
• Pay attention to real estate markets and filter opportunities in real estate to MD. 

Corporate Governance and Compliance

• Monitoring of local regulatory and legislative updates applicable to HAUS 
• Support in advising on corporate governance principles and the implementation of governance programs and risk management frameworks.
• Support Internal Control with developing, implementing, communicating and maintaining governance, risk and compliance policies, processes and procedures.
• Ensure timely submission of annual government required company reporting eg, EEO reporting.    

Contracts and Insurance Reviews

• Work with regional legal on contracts for HAUS.
• Support department heads to adapt all contracts to regional template and support all departments in contract handling.
• Support the Finance department in accurate filing and follow up of contract and folio filing for all HAUS contracts.
• Monitor property and lease insurance policies
• Support Finance in annual review of HAUS insurance policies 

CSR, Sustainable Development & Wellbeing

• Manage CSR projects in the Subsidiary with the local CSR & Wellbeing committee.
• Chair meetings with the committee for annual CSR roadmap and updates.
• Execute and manage subsidiary wide CSR & wellbeing initiatives.
• Work with Internal Control & HR for Patronage processes and documents.
• Regional & Group reporting for CSR & wellbeing.
• Participation in CSR Seminars, as required.

Requirements and skills

• Experience in project management, from conception to delivery.
• Managing schedules, budgets and quality execution. 
• Project management and leading consultants / contractors .
• Team engagement. 
• Create and interpret drawings, schedules, and specifications.
• Organisational skills, including project planning and time management.
• Strong communication skills – written & interpersonal.
• Advanced skills with AutoCAD, Sketchup, Microsoft Project and Photoshop
• Knowledge and experience with construction materials, methods, and costs.

Candidate Profile

• Tertiary qualifications ideally in property law, contract law.
• Autonomous and independent worker.
• Highly efficient and organised by nature and possesses acute attention to detail. 
• Excellent interpersonal skills dealing with internal and external parties including clients. 
• Team player who can work autonomously and demonstrate effective time management.
• Possesses analytical and numerical skills; advanced Excel proficiency and able to adapt effectively to the use of a variety of office systems 
• Proven negotiation, communication, and relationship management abilities.
• Able to work collaboratively and influence cross-functional teams.
• Strong commercial acumen and understanding of luxury consumer behaviour.

"A creator, artisan and seller of high-quality objects since 1837, Hermès is an independent, family-owned French house that employs nearly 23 200 people worldwide. Driven by its permanent entrepreneurial spirit and consistently high standards, Hermès cultivates the freedom and autonomy of each individual through responsible management. The company perpetuates the transmission of exceptional know-how through strong territorial anchoring that respects people and resources. Sixteen artisanal métiers feed the creativity of the house, whose collections are presented in nearly 300 stores around the world"