Receptionist - ( 250002GB )
Description
About the role
Stantec is working on many iconic and exciting projects and we are looking to grow our supportive and friendly administration team! If you like meeting and supporting people, being challenged with a varied and everchanging workload, have a can-do attitude and enjoy being part of a small team at the central hub of the office culture, we’d like to hear from you.
This role is to provide professional administrative assistance and support to the business and external clients, maintaining a high level of professionalism, confidentiality and discretion, at all times.
Primary responsibility is front of house reception, answering phones, booking meeting rooms and pool cars, event catering, keeping areas tidy, onboarding new team members, team safety, ordering PPE, stationery and kitchen needs, regular reporting and ad hoc administration tasks.
You will be required to work in our Melbourne office.
Day to day tasks would involve:
- Reception and phones
- Provide administrative support to the business
- Assist with coordination of building maintenance, office equipment requirements
- Help coordinate office communications, client and staff events and meetings
- Ordering of stationery, consumables, kitchen supplies and maintaining sufficient stock
- Ensure reception, kitchens and meeting rooms are kept clean and presentable
- Assist with the coordination of onboarding and exit checklists to ensure staffers are complying with Stantec procedures
- Support the Shared Services Team Lead to carry out relevant Health, Safety, Security & Environment (HSSE) tasks as the Office Safety and Environment Coordinator (OSEC), taking reasonable precaution to provide and maintain a safe work environment and that safe systems of work are adhered to in all offices
- Assist in maintaining compliance with quality, safety and environment policies and processes including assisting with regular audits
- Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality, Safety & Environment Systems and Project Quality Procedures.
- Other duties as reasonably required
To be successful for this role you'll need:
- Excellent communication skills
- Demonstrated experience delivering excellent administration and office management services
- Minimum 2 years experience in an administration role
- Can-do attitude
- Excellent organisation and time management skills, including the ability to multi-task and prioritize work
- Intermediate knowledge of Microsoft Office, with the ability to learn new systems
- Initiative and self-starting to identify proactive opportunities in the workplace
- Strong attention to detail
- Competent level of decision making i.e. able to identify, assess, evaluate and problem solve
- Self-motivated and able to use initiative
- Drivers Licence
What we offer
Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.
- Genuine Flexible Working Arrangements (within the office environment)
- Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
- Mentoring for your own development and the opportunity to mentor others
- Career growth opportunities
- A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables
- Salary Continuance Insurance (SCI)
- Mental Health and Wellbeing Programs
- Service Recognition Awards
- Employee Assistance Program
About us
The Stantec community unites over 32,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.
Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
Culture
Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI , neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.
How to apply
Please submit your most recent CV, outlining your relevant experience by following the apply button.
No Agency CV’s will be accepted.
Qualifications
Primary Location : Australia-Victoria-Melbourne
Organization : BC-3073 Shared Services-AU Melbourne VIC
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Part-time
Job Posting : Aug 17, 2025, 6:00:11 PM
Req ID: 250002GB
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
