Job description
Agency Department of Corrections Work unit Alice Springs Correctional Centre
Job title Records Assistant Designation Administrative Officer 3
Job type Full time Duration Ongoing commencing 28/10/2025
Salary $66,773 - $71,746 Location Alice Springs
Position number 27700 RTF 328605 Closing 21/08/2025
Contact officer Taylah Staniforth at [email protected]
About the agency https://corrections.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=328605
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the
OCPE website.
Primary objective
This position is responsible for provision of daily accurate information in relation to prisoner movements and discharges to ensure the
effective management of prisoners, including the calculation of sentence periods for individual prisoners in accordance with the Sentencing
Act under supervision of custodial officers.
Key duties and responsibilities
1. Under supervision update and maintain daily accurate and effective information in relation to prisoner movements, transfers and
discharges.
2. Update and maintain accurate statistics on prisoner numbers on a daily basis for the provision of information to Correctional
Management.
3. Calculate all sentence periods for individual prisoners in accordance with the Sentencing Act to ensure all offenders serve the periods
intended by the sentencing authorities.
4. Provide other general administrative support and assistance as directed by Management.
5. Process and payment of authorised invoices and travel, when required, in a timely manner through the NTG Pay System or the Expense
8 (credit card system) ensuring compliance with relevant legislative and agency policies and procedures.
6. Liaise with departmental staff and other interested stakeholders to ensure the repatriation of prisoners is conducted in accordance
with agency directives and accurate information is recorded in Integrated Offender Management System and other recording systems.
7. Under supervision manage all aspects pertaining to prisoner records; monitor control, creation and access, observing current
registration protocols, and provide advice on the application of contemporary records management including archiving and secondary
storage.
Selection criteria
Essential
1. Demonstrated high standard of written and oral communication skills with the ability to work autonomously, manage time effectively,
prioritise workloads and approach issues in an innovative way.
2. Demonstrated ability to collate records and report information in a timely manner for informed decision making.
3. Knowledge and understanding of current government legislation relevant to the calculation of sentences for individual prisoners.
4. Demonstrated ability in the use of Integrated Offender Management System or other offender specific management database systems,
or the ability to acquire knowledge of these systems.
5. Experience in records management practices with the ability to gain an understanding of records management policies and procedures.
6. Knowledge of computer, electronic media, and software package applications including MS Office word processing, spreadsheets and
databases.
7. An ability to interact effectively with people from diverse cultures.
Desirable
1. Knowledge and understanding of custodial operations in the Northern Territory and understanding of the requirements and limitations
of working within a complex secure environment.
Further information
The Department of Corrections has a Smoke Free Policy. Staff are not permitted to smoke anywhere on Departmental premises, facilities
or in vehicles, nor whilst working off-site. Shortlisted applicants will be required to complete a Departmental pre- employment
questionnaire, and the successful applicant/s will be required to undergo a criminal history check confirmed by fingerprints and name
check prior to confirmation of employment. A positive criminal history will not necessarily exclude an applicant from this position. Effective
1st July 2015 all Department of Correctional Services employees may be subject to random drug and alcohol testing.
