Shared Services Coordinator

"Be the catalyst that drives real change for our planet."

Samsara Eco has one clear mission: to repair our planet through infinite plastic recycling. Yes, it’s a mighty mission but it’s something every single one of us here at Samsara Eco is determined to achieve. And it’s what motivates us to dedicate our time and energy to every single day.

Our technology is like our team. One of a kind. And we know that, so while we are creating technology to repair our planet, we’re also building a great place to grow careers. A place where everyone can do the best work of their life, making meaningful impact on our planet and ourselves.

Who we are...

We’re a climate tech innovator repairing our planet through infinite recycling. We’re taking the 10 billion tonnes of plastics and textiles wasting away in landfill and our environment, and recycling it, infinitely to create a truly circular loop for packaging, clothing, airbags and everything in between.

It means brands can make the products we all know and love without the environmental damage. Because by using what we already have, we can end the world’s reliance on dirty fossil fuels to slow climate change and ensure we have a liveable planet for future generations.

The Role...

We’re looking for a talented and proactive Shared Services Coordinator to join our team at Samsara Eco; someone who takes genuine pride in owning the day-to-day experience of our Jerrabomberra site.

In this role, you'll help ensure our brand-new, state-of-the-art facility runs seamlessly, supporting a functional, well-resourced, and welcoming environment that enables high-performance science, technology, and cross-functional collaboration.

From onboarding and consumables to courier logistics and shared space coordination, you’ll be the vital link that keeps operations running smoothly. While infrastructure sits with the Head of Technology Operations and scientific work is led by lab teams, your role ensures that shared services, supplies, and support are delivered with care, precision, and purpose.

Your Responsibilities will include….
Shared Services & Operational Support

• Coordinate shared services across office and lab areas, ensuring environments are functional, tidy, and stocked.
• Act as the go-to person for onsite day-to-day support, shared resource needs, or local troubleshooting.
• Liaise with the Head of Technology Operations (e.g., facilities and logistics) and Lab Leads (e.g., lab consumables and support) to align on services, supplies, and priorities.
• Coordinate service providers for cleaning, waste management, office upkeep, and onsite deliveries.
• Support general freight, courier bookings, and local delivery logistics across teams.
• Liaise with the WHS Manager to ensure the site remains compliant with all safety protocols, regulations, and audit requirements.
• Maintain orderly, efficient shared spaces that reflect Samsara’s collaborative working culture.

Lab Consumables & Logistics

• Manage the ordering and coordination of lab consumables, PPE, and day-to-day lab operational supplies.
• Maintain stock levels and track inventory to ensure timely replenishment.
• Support inbound and outbound sample logistics, including packing and local shipping coordination.
• Liaise with lab teams to ensure operational needs are met without overlapping into technical or safety responsibilities.

Office & Administrative Coordination

• Oversee administration tasks including shared calendar coordination, booking systems, documentation, and internal communications.
• Manage office, kitchen, and uniform supplies to ensure availability and alignment with team needs.
• Assist with purchase order processing, invoice tracking, and basic finance workflows.
• Support light IT logistics (e.g., device peripherals, workstation readiness) in coordination with the IT Systems Lead.
• Work collaboratively with the Office Manager in Sydney to ensure alignment across all Samsara locations.
• Coordinate onsite logistics for deliveries, guests, and team events.

Onboarding & Culture Support

• Prepare new starter workspaces, site access, welcome kits, and coordinate local onboarding logistics.
• Organise or assist with team activities, celebrations, and volunteer days to strengthen onsite connection.
• Contribute to a friendly, inclusive, and smooth day-to-day experience across the Jerrabomberra location.
• Serve as a reliable point of contact for operational needs that sit between functions.

What we are looking for….

• Certificate or Diploma in Business Administration, Office Management, or a related field
  (e.g. Cert IV in Business, Diploma of Leadership and Management) or;
• A bachelor’s degree in business, Operations Management, or similar is preferred
• A WHS certification is a strong plus
• Experience in coordination, administration, logistics, or shared services roles.
• Highly organised, with excellent prioritisation and follow-through across competing demands.
• Proudly take ownership of the shared lab and office spaces—treating them as your own to ensure they are well-stocked, organised, and welcoming for all team members.
• Strong interpersonal and communication skills with the ability to work effectively across teams.
• Proficient in basic ordering systems, finance tools, spreadsheets, and shared calendars.
• Comfortable working with vendors, contractors, and third-party service providers.
• Practical and proactive—able to identify what needs doing and get it done without fuss.
• Discreet, adaptable, and grounded in a strong service mindset.
• Demonstrates a strong alignment with our values and mission, with a desire to actively contributing to a purpose-driven mission.

Why work with us...

Purpose-Driven Innovation: Join a team at the forefront of tackling one of the world’s most urgent environmental challenges. Your work will directly contribute to advancing solutions that repair the planet and restore global ecosystems.

Collaboration and Growth: We value diverse perspectives and collective action. At Samsara Eco, you’ll collaborate with brilliant minds across science, technology, and business in an environment that fosters creativity, mutual respect, and continuous learning.

Empowerment and Ownership: We offer a flat, flexible structure where you can take ownership of projects and make meaningful decisions. We trust our team to lead, innovate, and drive change as we scale our solutions globally.

Work-Life Integration: We believe that happy, healthy employees do their best work. That’s why we offer flexible work arrangements, competitive compensation, and benefits that prioritize your well-being and help you maintain balance between your personal and professional life.

A Future-Focused Culture: We encourage agility, innovation, and courage in everything we do. Join a team that values your unique strengths, challenges the status quo, and builds a lasting legacy of positive change.

We are an Equal Opportunity Employer….

Samsara is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Samsara is considered based on merit, qualifications, competence and talent. We don’t regard colour, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status. If you have a disability or special need that requires accommodation, please let us know.

Does this sound like your dream job? If it does, join our mission and apply now!

And for more information check out our explainer video here!