Site Administrator

Kapitol Group is one of Australia’s fastest-growing construction companies, transforming the industry through innovation, technology, and a commitment to excellence. We’re driven by our core values: Supportive, Authentic, Inspirational, Driven, and Customer-Centric - and we’re looking for a talented Site Administrator to join our high-performing project team.

We are seeking a proactive and detail-oriented Site Administrator to support the delivery of a key construction project. Working closely with the project team in Darwin City, you’ll provide administrative and operational support to keep things running smoothly onsite. This part-time role offers approximately 30 hours per week with flexible hours available, and you will report to the project managers.

What you’ll do:

• Prepare and maintain weekly and monthly project reports
• Support the site team with safety lookaheads and compliance documentation
• Perform general office administration (meeting minutes, filing, supplies, etc.)
• Assist with document control, ensuring accurate and timely records
• Obtain and manage supplier and subcontractor quotes
• Coordinate onboarding paperwork, inductions, and site registers
• Provide ad hoc project support and respond to team requests as needed

What you'll bring:

• White Card (preferable or willingness to obtain)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint essential)
• Strong attention to detail and high standards of presentation
• Excellent communication and interpersonal skills
• Ability to work both independently and as part of a team
• High level of organisation and time management
• Interest in developing skills in invoice batching or project finance (desirable)
• Previous experience in a construction or site-based admin role (advantageous but not essential)

What you’ll get:

• An amazing work culture that lives and breathes its values: Supportive, Authentic, Inspirational, Driven, and Customer-Centric
• Investment in training with the aim to have the best-trained workforce in the industry
• Free health assessments for all staff and EPA services
• Industry-leading internal communication channels to break down silos across sites, allowing staff to share ideas, lessons learnt, and other resources.

Kapitol values diversity and aims to build an inclusive environment that champions, embraces, and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, life stages, cultures, faiths, sexual orientation, and genders.

Find out more about Kapitol Group on our website (kapitolgroup.com.au) – and follow us on LinkedIn and Instagram for regular updates.

Please be sure to apply directly as we will not be engaging the services of recruitment agencies, nor any agency-represented candidates for this role. Kapitol will not be held responsible for any associated fees from recruitment agencies resulting from unsolicited introductions.